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<?xml version="1.0" encoding="UTF-8"?>
<helpdocument version="1.0">
<!--
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-->
<meta>
<topic id="textshared0104050000xml" indexer="include">
<title id="tit" xml-lang="en-US">Comments</title>
<filename>/text/shared/01/04050000.xhp</filename>
</topic>
</meta>
<body>
<bookmark xml-lang="en-US" branch="index" id="bm_id3154100">
<bookmark_value>comments;inserting/editing/deleting/printing/resolving</bookmark_value>
<bookmark_value>comments;hide resolved</bookmark_value>
<bookmark_value>comments;resolve in text documents</bookmark_value>
<bookmark_value>inserting; comments</bookmark_value>
<bookmark_value>editing; comments</bookmark_value>
<bookmark_value>deleting;comments</bookmark_value>
<bookmark_value>Navigator;comments</bookmark_value>
<bookmark_value>printing;comments</bookmark_value>
<bookmark_value>resolving;comments</bookmark_value>
<bookmark_value>records; inserting comments </bookmark_value>
<bookmark_value>remarks, see also comments</bookmark_value>
</bookmark>
<comment>mw changed "notes;" and added 3 entries</comment>
<section id="comment">
<bookmark xml-lang="en-US" branch="hid/.uno:InsertAnnotation" id="bm_id8906707" localize="false"/>
<h1 id="hd_id3154100"><link href="text/shared/01/04050000.xhp">Comments</link></h1>
<paragraph id="par_id3151100" role="paragraph" xml-lang="en-US"><variable id="notizbearbeitentext"><ahelp hid=".">Inserts a comment around the selected text, presentation slide, drawing page or at the current spreadsheet cursor position.</ahelp></variable></paragraph>
</section>
<section id="howtoget">
<embed href="text/shared/00/00000404.xhp#notiz"/>
<embed href="text/shared/00/00000404.xhp#notizkbd"/>
</section>
<paragraph id="par_id6718649" role="paragraph" xml-lang="en-US">The comments by different authors get different colors. Choose <switchinline select="sys"><caseinline select="MAC"><menuitem>%PRODUCTNAME - Preferences</menuitem></caseinline><defaultinline><menuitem>Tools - Options</menuitem></defaultinline></switchinline><menuitem> - %PRODUCTNAME - User Data</menuitem> to enter your name so that it can show up as the comment author.</paragraph>
<switch select="appl">
<case select="CALC">
<h2 id="hd_id0915200910571612">Comments in spreadsheets</h2>
<paragraph id="par_id3166460" role="paragraph" xml-lang="en-US">When you attach a comment to a cell, a callout appears where you can enter your text. A small square in the upper right corner of a cell marks the position of a comment. To display the comment permanently, right-click the cell, and choose <emph>Show Comment</emph>.</paragraph>
<paragraph role="paragraph" id="par_id101565954872022" xml-lang="en-US">
<image src="media/helpimg/sc_cell_with_comment_displayed.png" id="img_id901565954872022" width="451px" height="173px"><alt xml-lang="en-US" id="alt_id771565954872022">Cell with comment displayed</alt></image>
</paragraph>
<paragraph id="par_id8336741" role="paragraph" xml-lang="en-US">To change the object properties of a comment, for example the background color, choose <emph>Show Comment</emph> as above, then right-click the comment. Do <emph>not</emph> double-click the text!</paragraph>
<paragraph id="par_id3155390" role="paragraph" xml-lang="en-US">To edit a shown comment, double-click the comment text. To edit a comment that is not shown permanently, right-click in the cell that contains the comment, and then choose <emph>Edit Comment</emph>. To specify the formatting of the comment text, right-click the comment text in edit mode.</paragraph>
<paragraph id="par_idN107A1" role="paragraph" xml-lang="en-US">To change the position or size of a comment, drag a border or corner of the comment box.</paragraph>
<paragraph id="par_id9499496" role="paragraph" xml-lang="en-US">To delete a comment, right-click the cell, then choose <emph>Delete Comment</emph>.</paragraph>
<paragraph id="par_id2036805" role="paragraph" xml-lang="en-US">You can also right-click a comment name in the <emph>Navigator</emph> window to choose some editing commands.</paragraph>
<paragraph id="par_id3153716" role="paragraph" xml-lang="en-US">To set the printing options for comments in your spreadsheet, choose <menuitem>Format - Page</menuitem>, and then click the <emph>Sheet</emph> tab.</paragraph>
</case>
<case select="IMPRESS">
<h2 id="hd_id1001565974085289">Inserting Comments in Presentations</h2>
<section id="comment001">
<paragraph role="paragraph" id="par_id901565974475262">Use the command <menuitem>Insert - Comment</menuitem> or the key combination above to insert a comment anchor to the current <switchinline select="appl"><caseinline select="IMPRESS">slide</caseinline><caseinline select="DRAW">page</caseinline></switchinline>. A colored comment box is shown at the top left corner, to enter the text of the comment. A small colored box - the anchor - in the top left of the <switchinline select="appl"><caseinline select="IMPRESS">slide</caseinline><caseinline select="DRAW">page</caseinline></switchinline> contains the initials of the author name, followed by a sequential number. Click on the anchor to open or close the corresponding comment.</paragraph>
<section id="dropdown">
<paragraph role="paragraph" id="par_id521565974498192">The author name and the comment creation date and time is shown at the bottom of the comment box.</paragraph>
<paragraph id="par_id2571794" role="paragraph" xml-lang="en-US">The comment box contains a button with a down arrow. Click the icon to open a menu with commands for comment management.</paragraph>
</section>
</section>
<paragraph role="paragraph" id="par_id561345967371982" xml-lang="en-US">
<image src="media/helpimg/si_presentation_with_comment.png" id="img_id23465967371982" width="598px" height="291px"><alt xml-lang="en-US" id="alt_id481565967371982">Comments in Presentations</alt></image>
</paragraph>
</case>
<case select="DRAW">
<h2 id="hd_id491566054901283">Inserting Comments in Drawings</h2>
<embed href="text/shared/01/04050000.xhp#comment001"/>
<paragraph role="paragraph" id="par_id561345998371982" xml-lang="en-US">
<image src="media/helpimg/sd_drawing_with_comment.png" id="img_id23465967371982" width="413px" height="293px"><alt xml-lang="en-US" id="alt_id481565967371982">Comments in Drawings</alt></image>
</paragraph>
</case>
<default>
<h2 id="hd_id9851680">Inserting Comments in Text Documents</h2><comment>issue 113019 112000</comment>
<paragraph id="par_id1830500" role="paragraph" xml-lang="en-US">Use the command <menuitem>Insert - Comment</menuitem> or the <switchinline select="sys"><caseinline select="MAC"><emph>Command</emph>+<emph>Option</emph></caseinline><defaultinline><emph>Ctrl</emph>+<emph>Alt</emph></defaultinline></switchinline>+<emph>C</emph> key combination to insert a comment anchor at the current cursor position. A colored comment box is shown at the page margin, to enter the text of the comment. A line connects the anchor to the comment box. If a text range is selected, the comment is attached to the text range. The commented text range is shadowed.</paragraph>
<paragraph role="paragraph" id="par_id561565967371982" xml-lang="en-US">
<image src="media/helpimg/sw_text_with_comment.png" id="img_id21565967371982" width="834px" height="244px"><alt xml-lang="en-US" id="alt_id481565967371982">Comments in text documents</alt></image>
</paragraph>
<h2 id="hd_id2929166">Editing comments</h2>
<paragraph id="par_id5201879" role="paragraph" xml-lang="en-US">Every user with write permission to the document can edit and delete comments of all authors.</paragraph>
<embed href="text/shared/01/04050000.xhp#dropdown"/>
<bookmark xml-lang="en-US" branch="hid/.uno:ReplyComment" id="bm_id0429200810593995" localize="false"/>
<tip id="par_id0302200901430918">In the <emph>Find & Replace</emph> dialog of text documents, you can select to include the comments texts in your searches.</tip>
<h2 id="hd_id601573488847729">Replying to comments</h2>
<paragraph id="par_id0305200911090684" role="paragraph" xml-lang="en-US">If the comment in a text document was written by another author, there is a <emph>Reply</emph> command in the context menu. <ahelp hid=".">This command inserts a new comment adjacent to the comment to which you want to reply.</ahelp> The comment anchor is the same for both comments. Type your reply text in the new comment. Save and send your document to other authors, then those authors can add replies, too.</paragraph><comment>View - Comments command</comment>
<section id="resolvecomments">
<h2 id="hd_id201573491050815">Marking comments as resolved</h2>
<paragraph role="paragraph" id="par_id961573491046250">When the document has been reviewed and commented and requires your action in its contents, you can mark the comment <emph>Resolved</emph> or <emph>Unresolved</emph>. Open the comment context menu or click on the comment dropdown list to mark the Resolved checkbox. When you mark the comment resolved, the word <literal>Resolved</literal> is inserted under the date in the comment box. When marking unresolved, the word <literal>Resolved</literal> is removed.</paragraph>
<paragraph role="paragraph" id="par_id521573491035753">You can toggle the display of all resolved comments in the document. Hidden resolved comments are not displayed in the page margin but are not deleted. You can display back all hidden comments. Choose and mark <menuitem>View - Resolved comments</menuitem> to display the resolved comments. Unmark to hide resolved comments. The default is to display all resolved comments.</paragraph>
</section>
<h2 id="hd_id3445539">Navigating from comment to comment in text documents</h2>
<paragraph id="par_id4271370" role="paragraph" xml-lang="en-US">When the cursor is inside a comment, you can press <switchinline select="sys"><caseinline select="MAC"><emph>Command</emph>+<emph>Option</emph></caseinline><defaultinline><emph>Ctrl</emph>+<emph>Alt</emph></defaultinline></switchinline>+<emph>Page Down</emph> to jump to the next comment, or press <switchinline select="sys"><caseinline select="MAC"><emph>Command</emph>+<emph>Option</emph></caseinline><defaultinline><emph>Ctrl</emph>+<emph>Alt</emph></defaultinline></switchinline>+<emph>Page Up</emph> to jump to the previous comment.</paragraph>
<paragraph id="par_id2116153" role="paragraph" xml-lang="en-US">When the cursor is inside the normal text, press the above mentioned keys to jump to the next or previous comment anchor. You can also use the small <emph>Navigation</emph> window below the vertical scrollbar to jump from one comment anchor to the next comment anchor.</paragraph>
<tip id="par_id5381328">You can also open the <emph>Navigator</emph> to see a list of all comments. Right-click a comment name in the Navigator to edit or delete the comment.</tip>
</default>
</switch>
<bookmark xml-lang="en-US" branch="hid/.uno:DeleteNote" id="bm_id0429200810584478" localize="false"/>
<bookmark xml-lang="en-US" branch="hid/.uno:DeleteAnnotation" id="bm_id0915200910464881" localize="false"/>
<bookmark xml-lang="en-US" branch="hid/.uno:DeleteComment" id="bm_id0429200810584479" localize="false"/>
<paragraph id="par_id0522200809383431" role="paragraph" xml-lang="en-US"><ahelp hid="." visibility="hidden">Delete the current comment.</ahelp></paragraph>
<bookmark xml-lang="en-US" branch="hid/.uno:DeleteAuthor" id="bm_id0429200810592549" localize="false"/>
<bookmark xml-lang="en-US" branch="hid/.uno:DeleteAllAnnotationByAuthor" id="bm_id0915200910471559" localize="false"/>
<paragraph id="par_id0522200809383485" role="paragraph" xml-lang="en-US"><ahelp hid="." visibility="hidden">Delete all comments by this author in the current document.</ahelp></paragraph>
<bookmark xml-lang="en-US" branch="hid/.uno:DeleteAllNotes" id="bm_id0429200810593994" localize="false"/>
<bookmark xml-lang="en-US" branch="hid/.uno:DeleteAllAnnotation" id="bm_id0915200910474796" localize="false"/>
<paragraph id="par_id0522200809383428" role="paragraph" xml-lang="en-US"><ahelp hid="." visibility="hidden">Delete all comments in the current document.</ahelp></paragraph>
<h2 id="hd_id51565980483588">Viewing Comments</h2>
<bookmark xml-lang="en-US" branch="hid/.uno:ShowAnnotations" id="bm_id0804200803411260" localize="false"/>
<bookmark xml-lang="en-US" branch="hid/.uno:ShowNote" id="bm_id0804200803411261" localize="false"/>
<switch select="appl">
<case select="CALC">
<paragraph role="paragraph" id="par_id61565980600884">Use <menuitem>View - Comments</menuitem> to show or hide all comments in spreadsheets.</paragraph>
</case>
<case select="DRAW">
<paragraph role="paragraph" id="par_id171565980454842">Use <menuitem>View - Comments</menuitem> to show or hide all anchor comments on the top of the page.</paragraph>
</case>
<case select="IMPRESS">
<paragraph role="paragraph" id="par_id821565980437922">Use <menuitem>View - Comments</menuitem> to show or hide all anchor comments on the top of the slide.</paragraph>
</case>
<default>
<paragraph id="par_id0804200803435883" role="paragraph" xml-lang="en-US">Use <menuitem>View - Comments</menuitem> or click on the Comment button on the right of the horizontal ruler to show or hide all comments.</paragraph>
</default>
</switch>
<h2 id="hd_id5664235">Printing comments</h2>
<switch select="appl">
<case select="IMPRESS">
<paragraph role="paragraph" id="par_id231565982070288">You cannot print the comments of the slides.</paragraph>
<note id="par_id2419507">You can choose to use the <emph>Notes view</emph> to write a page of notes for every slide.</note>
</case>
<case select="DRAW">
<paragraph role="paragraph" id="par_id671565982126756">You cannot print the comments of the drawing pages.</paragraph>
</case>
<case select="CALC">
<paragraph role="paragraph" id="par_id461565984972664">Comments are printed when they are made visible.</paragraph>
</case>
<default>
<paragraph id="par_id2254402" role="paragraph" xml-lang="en-US">To change the printing option for comments for all your text documents, choose <switchinline select="sys"><caseinline select="MAC"><menuitem>%PRODUCTNAME - Preferences</menuitem></caseinline><defaultinline><menuitem>Tools - Options</menuitem></defaultinline></switchinline><menuitem> - %PRODUCTNAME Writer - Print</menuitem>.</paragraph>
</default>
</switch>
</body>
</helpdocument>
|
