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<?xml version="1.0" encoding="UTF-8"?>
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<helpdocument version="1.0">
<meta>
<topic id="textswriter01mailmerge03xml" indexer="include" status="PUBLISH">
<title id="tit" xml-lang="en-US">Mail Merge Wizard - Addresses</title>
<filename>/text/swriter/01/mailmerge03.xhp</filename>
</topic>
<history>
<created date="2004-07-07T12:49:43">UFI: Mail Merge Wizard page 3</created>
</history>
</meta>
<body>
<section id="addresses">
<bookmark xml-lang="en-US" branch="hid/modules/swriter/ui/mmaddressblockpage/@@nowidget@@" id="@@nowidget@@" localize="false"/>
<bookmark xml-lang="en-US" branch="hid/modules/swriter/ui/mmaddressblockpage/MMAddressBlockPage" id="bm_id8489027" localize="false"/>
<paragraph role="heading" id="par_idN10543" xml-lang="en-US" level="1"><link href="text/swriter/01/mailmerge03.xhp">Mail Merge Wizard - Addresses</link></paragraph>
<paragraph role="paragraph" id="par_idN10553" xml-lang="en-US"><ahelp hid=".">Specify the recipients for the mail merge document as well as the layout of the address block.</ahelp></paragraph>
</section>
<paragraph role="note" id="par_idN10561" xml-lang="en-US">The Mail Merge wizard opens to this page if you start the wizard in a text document that already contains address database fields. If the wizard opens directly to this page, the <emph>Select Address List</emph> button is called <emph>Select Different Address List</emph>.</paragraph>
<paragraph role="note" id="par_idN10556" xml-lang="en-US">The title of this page is <emph>Insert address block</emph> for letters and <emph>Select address list</emph> for e-mail messages.</paragraph>
<bookmark xml-lang="en-US" branch="hid/modules/swriter/ui/mmaddressblockpage/addresslist" id="bm_id8489028" localize="false"/>
<paragraph role="heading" id="par_idN10568" xml-lang="en-US" level="2">Select Address List</paragraph>
<paragraph role="paragraph" id="par_idN1056C" xml-lang="en-US"><ahelp hid=".">Opens the <link href="text/swriter/01/mm_seladdlis.xhp">Select Address List</link> dialog, where you can choose a data source for the addresses, add new addresses, or type in a new address list.</ahelp></paragraph>
<paragraph role="warning" id="par_id7805413" xml-lang="en-US">When you edit some records in a Calc spreadsheet data source that is currently in use for a mail merge, those changes are not visible in the mail merge.<comment>ufi: see i9899</comment></paragraph>
<bookmark xml-lang="en-US" branch="hid/modules/swriter/ui/mmaddressblockpage/address" id="bm_id934476" localize="false"/>
<paragraph role="heading" id="par_idN1057D" xml-lang="en-US" level="2">This document shall contain an address block</paragraph>
<paragraph role="paragraph" id="par_idN10581" xml-lang="en-US"><ahelp hid=".">Adds an address block to the mail merge document.</ahelp></paragraph>
<bookmark xml-lang="en-US" branch="hid/modules/swriter/ui/mmaddressblockpage/settingspreview" id="bm_id934477" localize="false"/>
<paragraph role="paragraph" id="par_idN10584" xml-lang="en-US"><ahelp hid=".">Select the address block layout that you want to use.</ahelp></paragraph>
<paragraph role="warning" id="par_id7805416" xml-lang="en-US">If you select <emph>This document shall contain an address block</emph>, the third and fourth substeps become enabled on this page. Then you have to match the <link href="text/swriter/01/mailmerge03.xhp">address block elements</link> and the <link href="text/swriter/01/mm_matfie.xhp">field names</link> used in the mail.</paragraph>
<bookmark xml-lang="en-US" branch="hid/modules/swriter/ui/mmaddressblockpage/hideempty" id="bm_id59205" localize="false"/>
<paragraph role="heading" id="hd_id9355754" xml-lang="en-US" level="3">Suppress lines with just empty fields</paragraph>
<paragraph role="paragraph" id="par_id3109225" xml-lang="en-US"><ahelp hid=".">Enable to leave empty lines out of the address.</ahelp></paragraph>
<bookmark xml-lang="en-US" branch="hid/modules/swriter/ui/mmaddressblockpage/settings" id="bm_id8949247" localize="false"/>
<paragraph role="heading" id="par_idN10587" xml-lang="en-US" level="3">More</paragraph>
<paragraph role="paragraph" id="par_idN1058B" xml-lang="en-US"><ahelp hid=".">Opens the <link href="text/swriter/01/mm_seladdblo.xhp">Select Address Block</link> dialog.</ahelp></paragraph>
<bookmark xml-lang="en-US" branch="hid/modules/swriter/ui/mmaddressblockpage/assign" id="bm_id8653523" localize="false"/>
<paragraph role="heading" id="par_idN1059C" xml-lang="en-US" level="3">Match fields</paragraph>
<paragraph role="paragraph" id="par_idN105A0" xml-lang="en-US"><ahelp hid=".">Opens the <link href="text/swriter/01/mm_matfie.xhp">Match Fields</link> dialog.</ahelp></paragraph>
<paragraph role="warning" id="par_id7805417" xml-lang="en-US">Unless all address elements are matched with a column header, you cannot finish the Mail Merge wizard with the <emph>Finish</emph> button or continue to the <link href="text/swriter/01/mailmerge04.xhp">fourth step</link> of the wizard.</paragraph>
<bookmark xml-lang="en-US" branch="hid/modules/swriter/ui/mmaddressblockpage/addresspreview" id="bm_id8653524" localize="false"/>
<paragraph role="paragraph" id="par_idN105A1" xml-lang="en-US"><ahelp hid="." visibility="hidden">Shows a preview of the address block template filled with data.</ahelp></paragraph>
<bookmark xml-lang="en-US" branch="hid/modules/swriter/ui/mmaddressblockpage/prev" id="bm_id2950224" localize="false"/>
<bookmark xml-lang="en-US" branch="hid/modules/swriter/ui/mmaddressblockpage/next" id="bm_id8050477" localize="false"/>
<paragraph role="heading" id="par_idN105B1" xml-lang="en-US" level="3">(Browse buttons)</paragraph>
<paragraph role="paragraph" id="par_idN105B5" xml-lang="en-US"><ahelp hid=".">Use the browse buttons to preview the information from the previous or next data record.</ahelp></paragraph>
<paragraph role="paragraph" id="par_idN105B8" xml-lang="en-US">Next step: <link href="text/swriter/01/mailmerge04.xhp" name="Mail Merge Wizard - Create salutation">Mail Merge Wizard - Create salutation</link></paragraph>
<paragraph id="hd_idN105834" role="paragraph" xml-lang="en-US">Alternatively you can press the <emph>Finish</emph> button and use the <link href="text/swriter/mailmergetoolbar.xhp">Mail Merge Toolbar</link> to finish the mail merge process.</paragraph>
<section id="relatedtopics">
<paragraph role="paragraph" id="par_idN10569" xml-lang="en-US"><link href="text/swriter/01/mailmerge00.xhp">Mail Merge Wizard</link> overview</paragraph>
</section>
</body>
</helpdocument>
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