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<?xml version="1.0" encoding="UTF-8"?>
<helpdocument version="1.0">
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<topic id="textsharedguideredlining_enterxml" indexer="include" status="PUBLISH">
<title xml-lang="en-US" id="tit">Recording Changes</title>
<filename>/text/shared/guide/redlining_enter.xhp</filename>
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<body>
<bookmark xml-lang="en-US" branch="index" id="bm_id3155364"><bookmark_value>changes; recording</bookmark_value>
<bookmark_value>recording; changes</bookmark_value>
<bookmark_value>comments; on changes</bookmark_value>
<bookmark_value>review function;tracking changes</bookmark_value>
</bookmark><comment>UFI: deleted index review function;recording changes</comment><comment>MW changed "settings;tracking changes" </comment>
<h1 id="hd_id3155364"><variable id="redlining_enter"><link href="text/shared/guide/redlining_enter.xhp">Recording Changes</link>
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<note id="par_id7271645">The review function is available in %PRODUCTNAME for text documents and spreadsheet documents.</note>
<paragraph xml-lang="en-US" id="par_id3145669" role="paragraph">Not all changes are recorded. For example, the changing of a tab stop from align left to align right is not recorded. However, all usual changes made by a proofreader are recorded, such as additions, deletions, text alterations, and usual formatting.</paragraph>
<list type="ordered">
<listitem>
<paragraph xml-lang="en-US" id="par_id3149095" role="listitem">To start recording changes, open the document to be edited and choose <link href="text/shared/01/02230000.xhp"><emph>Edit - Track Changes</emph></link> and then choose <emph>Record</emph>.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id3163802" role="listitem">Now start making your changes. You will note that all new text passages that you enter are underlined in color, while all text that you delete remains visible but is crossed out and shown in color.</paragraph>
</listitem>
<listitem>
<paragraph xml-lang="en-US" id="par_id3149578" role="listitem">If you move to a marked change with the mouse pointer, you will see a reference to the type of change, the author, date and time of day for the change in the Help Tip. If the Extended Tips are also enabled, you will also see any available comments on this change.</paragraph>
</listitem>
</list>
<paragraph role="paragraph" id="par_id3156119" xml-lang="en-US">Changes in a spreadsheet document are highlighted by a border around the cells; when you point to the cell you can see more detailed information on this change in the Help Tip.</paragraph>
<paragraph role="paragraph" id="par_id3148473" xml-lang="en-US">You can enter a comment on each recorded change by placing the cursor in the area of the change and then choosing <emph>Edit - Track Changes - Comment</emph>. In addition to Extended Tips, the comment is also displayed in the list in the <link href="text/shared/01/02230400.xhp"><emph>Manage Changes</emph></link> dialog.</paragraph>
<paragraph role="paragraph" id="par_id3153542" xml-lang="en-US">To stop recording changes, choose <emph>Edit - Track Changes - Record</emph> again. The check mark is removed and you can now save the document.</paragraph>
<paragraph role="paragraph" id="par_id3153627" xml-lang="en-US">In a text document, you can highlight all lines that you have changed with an additional colored marking. This can be in the form of a red line in the margin, for example.</paragraph>
<paragraph role="paragraph" id="par_id3147530" xml-lang="en-US">To change the settings for tracking changes, choose <switchinline select="sys"><caseinline select="MAC"><emph>%PRODUCTNAME - Preferences</emph></caseinline><defaultinline><emph>Tools - Options</emph></defaultinline></switchinline><emph> - %PRODUCTNAME Writer</emph> - <link href="text/shared/optionen/01040700.xhp"><emph>Changes</emph></link> or on the <switchinline select="sys"><caseinline select="MAC"><emph>%PRODUCTNAME - Preferences</emph></caseinline><defaultinline><emph>Tools - Options</emph></defaultinline></switchinline><emph> - %PRODUCTNAME Calc</emph> - <link href="text/shared/optionen/01060600.xhp"><emph>Changes</emph></link>.</paragraph>
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<embed href="text/shared/guide/redlining.xhp#redlining"/>
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<case select="WRITER"><embed href="text/shared/guide/redlining_navigation.xhp#redlining_navigation"/></case>
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<embed href="text/shared/guide/redlining_accept.xhp#redlining_accept"/>
<embed href="text/shared/guide/redlining_doccompare.xhp#redlining_doccompare"/>
<embed href="text/shared/guide/redlining_docmerge.xhp#redlining_docmerge"/>
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