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diff --git a/l10n-an/suite/chrome/common/help/mailnews_addressbooks.xhtml b/l10n-an/suite/chrome/common/help/mailnews_addressbooks.xhtml new file mode 100644 index 0000000000..0c3e04de32 --- /dev/null +++ b/l10n-an/suite/chrome/common/help/mailnews_addressbooks.xhtml @@ -0,0 +1,572 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- This Source Code Form is subject to the terms of the Mozilla Public + - License, v. 2.0. If a copy of the MPL was not distributed with this + - file, You can obtain one at http://mozilla.org/MPL/2.0/. --> + + +<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.1//EN" + "http://www.w3.org/TR/xhtml11/DTD/xhtml11.dtd"[ + <!ENTITY % brandDTD SYSTEM "chrome://branding/locale/brand.dtd" > + %brandDTD; +]> + +<html xmlns="http://www.w3.org/1999/xhtml"> +<head> +<title>Using Address Books</title> +<link rel="stylesheet" href="helpFileLayout.css" type="text/css"/> +<link rel="stylesheet" href="chrome://communicator/skin/smileys.css" + type="text/css"/> +</head> +<body> +<h1 id="using_address_books">Using Address Books</h1> + +<div class="contentsBox">In this section: + <ul> + <li><a href="#about_address_books">About Address Books</a></li> + <li><a href="#adding_entries_to_your_address_books">Adding Entries to Your + Address Books</a></li> + <li><a href="#creating_a_new_address_book">Creating a New Address + Book</a></li> + <li><a href="#creating_a_new_address_book_card">Creating a New Address Book + Card</a></li> + <li><a href="#creating_a_mailing_list">Creating a Mailing List</a></li> + <li><a href="#editing_a_mailing_list">Editing a Mailing List</a></li> + <li><a href="#searching_address_books_and_directories">Searching Address + Books and Directories</a></li> + <li><a href="#importing_address_books">Importing Address Books</a></li> + <li><a href="#exporting_address_books">Exporting Address Books</a></li> + <li><a href="#adding_and_removing_ldap_directories">Adding and Removing + LDAP Directories</a></li> + </ul> +</div> + +<h2 id="about_address_books">About Address Books</h2> + +<p>Address books store email addresses and contact information for people you + typically send mail to, such as colleagues, friends, and family. + &brandShortName; Mail & Newsgroups provides you with two address books: + the Personal Address Book and the Collected Addresses—and you can + create additional address books as well. You can also import address books + from other mail programs and previous versions of &brandShortName;. The + contents of these address books are stored locally on your hard disk.</p> + +<p>Your address book may also list email addresses from an LDAP directory, + which is located on an LDAP directory server. The directory server stores + email addresses of people that are not included in your locally-stored + address books. The Lightweight Directory Access Protocol (LDAP) is an + industry-standard method for accessing Internet or intranet directory + services such as corporate address books.</p> + +<h4>Personal Address Book</h4> + +<p>Use the Personal Address Book to add specific names of your choice. You can + create mailing lists and edit individual address entries.</p> + +<h4>Collected Addresses</h4> + +<p>By default, the Collected Addresses automatically collects the email + addresses contained in outgoing mail messages. Addresses from outgoing + messages are stored in the Collected Addresses as soon as you click Send.</p> + +<h4>LDAP Directory (if available)</h4> + +<p>An LDAP directory (also known as an address lookup service) stores email + addresses of recipients who are not in your locally-stored address books. + LDAP directories offer you access to large, centrally maintained databases + of email addresses, which is especially useful with + <a href="mailnews_preferences.xhtml#address_autocompletion">address + autocompletion</a>.</p> + +<p>Automatic address collection is enabled by default. To change automatic + address collection settings, begin in the Mail window:</p> + +<ol> + <li>Open the <span class="mac">&brandShortName;</span> + <span class="noMac">Edit</span> menu and choose Preferences.</li> + <li>Under the Mail & Newsgroups category, click Addressing. (If no + subcategories are visible, double-click Mail & Newsgroups to expand the + list.)</li> + <li>Under Email Address Collection, select <q>Add email addresses to my</q> + and choose whether you want: + <ul> + <li>Personal Address Book.</li> + <li>Collected Addresses.</li> + </ul> + </li> + <li>Click OK.</li> +</ol> + +<h4>Opening the Address Book Window</h4> + +<p>To open the Address Book window:</p> + +<ul> + <li>Open the Window menu and choose Address Book, or click the Address Book + icon in the lower-left corner of any &brandShortName; window. + + <table> + <tr> + <td colspan="2"><img src="images/taskbar-ab.png" alt=""/></td> + </tr> + <tr> + <td style="width: 80px;"></td> + <td><strong>Address Book icon</strong></td> + </tr> + </table> + </li> +</ul> + +<h4>Changing the Address Book Window Display</h4> + +<p>To customize how the Address Book window and the cards are displayed:</p> + +<ol> + <li>Open the Window menu and choose Address Book. You see the Address Book + window.</li> + <li>In the Address Book window, open the View menu and choose from the + following display options: + <ul> + <li>Choose Show/Hide, and then select the item you wish to uncheck (hide) + or check (show).</li> + <li>Choose Show Name As, and then select how you want card names + displayed (first/last, last/first, or Display Name).</li> + <li>Choose Sort by, and then select a sort option.</li> + </ul> + </li> +</ol> + +<p>[<a href="#using_address_books">Return to beginning of section</a>]</p> + +<h2 id="adding_entries_to_your_address_books">Adding Entries to Your Address + Books</h2> + +<p>You can use any of the following ways to add entries to your address + books:</p> + +<ul> + <li>Click a name in the From or recipient fields (for example, To or Cc) in a + message you've received, and then select <q>Add to Address Book</q> + from the drop-down list.</li> + <li>In the Address Book window, click New Card to create a new address book + card.</li> + <li>Send a message, which automatically adds the recipient's address + to your address book (if enabled).</li> + <li>In the Address Book window, copy entries to another address book by + selecting the entries and dragging them over the name of the address book + you want to copy them to.</li> +</ul> + +<p>[<a href="#using_address_books">Return to beginning of section</a>]</p> + +<h2 id="creating_a_new_address_book">Creating a New Address Book</h2> + +<p>&brandShortName; Mail & Newsgroups provides a default personal address + book, but you can create additional address books.</p> + +<p>To create a new address book:</p> + +<ol> + <li>Click the Address Book icon in the lower-left corner of any + &brandShortName; window, or open the Window menu and choose Address Book. + You see the Address Book window. + + <table> + <tr> + <td colspan="2"><img src="images/taskbar-ab.png" alt=""/></td> + </tr> + <tr> + <td style="width: 80px;"></td> + <td><strong>Address Book icon</strong></td> + </tr> + </table> + </li> + <li>In the Address Book window, open the File menu, choose New, and choose + Address Book. You see the New Address Book dialog box.</li> + <li>Type the name of the new address book, and click OK.</li> +</ol> + +<p>[<a href="#using_address_books">Return to beginning of section</a>]</p> + +<h2 id="creating_a_new_address_book_card">Creating a New Address Book Card</h2> + +<p>Address book cards can be used to store names, postal addresses, email + addresses, phone numbers, and information such as whether the addressee + prefers to receive plain-text or HTML-formatted messages.</p> + +<p>To create an address book card for an individual:</p> + +<ol> + <li>Click the Address Book icon on the status bar or open the Window menu and + choose Address Book.</li> + <li>Click New Card. (If you have multiple address books, select the one to + which you want to add a card.)</li> + <li>Each New Card dialog box has three tabs: + <ul> + <li><strong>Contact</strong>: Enter the following information: + <ul> + <li>First and Last (first and last name of person as you want it to + appear in the address book).</li> + <li>Display name (the name that appears in the <q>To</q> field of the + Compose window).</li> + <li>Nickname (a shortcut or alias for the real name).</li> + <li>Email address (primary and additional address).</li> + <li>Prefers to receive messages formatted as: If you know this + recipient can read HTML-formatted messages (such as messages that + include links, images, or tables), choose HTML. If this recipient + can only read messages sent as plain text (no formatting), then + choose Plain Text. If you don't know or are not sure, choose + Unknown. If you choose Unknown, &brandShortName; Mail & + Newsgroups determines the sending format based on the Mail & + Newsgroups Send Format settings in the Preferences dialog box. If + Mail & Newsgroups still can't determine the correct + format, Mail & Newsgroups will prompt you to choose a sending + format when you send the message.</li> + <li>Allow remote images in HTML mail: If you want to allow this + sender to have remote content they send you displayed in your + message window.</li> + <li>Screen name (the AIM contact name).</li> + <li>Phones (enter phone numbers for this person)</li> + </ul> + </li> + <li><strong>Address</strong>: Type additional information such as street + address, phone number, and URL. + + <p><strong>Tip</strong>: If you enter address information, + &brandShortName; displays a Get Map button next to the address when + you view this entry's address book card in your address book. + Clicking the Get Map button displays a web page that contains a map + to the address.</p> + </li> + <li><strong>Other</strong>: Store any additional information you + want.</li> + </ul> + </li> +</ol> + +<p><strong>Tip</strong>: To quickly add entries to your address book, click any + email address in messages you receive and select Add to Address Book from the + drop-down list. The New Card dialog box appears where you can complete the + information.</p> + +<h3 id="viewing_or_editing_card_properties">Viewing or Editing Card + Properties</h3> + +<p>To view or edit the properties for an individual card:</p> + +<ol> + <li>Select the card from the list of entries in the Address Book window.</li> + <li>Click Properties.</li> +</ol> + +<p>[<a href="#using_address_books">Return to beginning of section</a>]</p> + +<h2 id="creating_a_mailing_list">Creating a Mailing List</h2> + +<p>If you regularly send messages to a group of recipients, you can quickly + address a message by using a mailing list that contains the names you + want.</p> + +<p>To create a mailing list and add it to your address book:</p> + +<ol> + <li>In the Address Book window, click New List.</li> + <li>Enter the following information in the Mailing List dialog box: + <ul> + <li>Click the drop-down list at <q>Add to</q> to choose an address book + in which to store the list.</li> + <li>List name: When you enter the list name in the <q>To</q> field of a + message, everyone on the list receives your message.</li> + <li>List nickname: Alias (or shortcut) for the list name.</li> + <li>Description: Appears after the list name in the address line of + the Compose window.</li> + </ul> + </li> + <li>Type email addresses to add them to the mailing list.</li> + <li>Click OK.</li> +</ol> + +<p>In the left side of the Address Book window, the mailing list appears + underneath the address book you added it to.</p> + +<p>[<a href="#using_address_books">Return to beginning of section</a>]</p> + +<h2 id="editing_a_mailing_list">Editing a Mailing List</h2> + +<p>Mailing lists are stored in the address book in which you created them.</p> + +<p>To remove a member from the list, begin from the Mail window:</p> + +<ol> + <li>Open the Window menu and choose Address Book.</li> + <li>Expand the address book containing your mailing list by clicking the + small triangle beside the address book title.</li> + <li>Highlight the mailing list by clicking its name. The list members appear + to the right of the mailing list name.</li> + <li>Click the entry you wish to delete.</li> + <li>Click the Delete button.</li> +</ol> + +<p>To add members to a mailing list:</p> + +<ol> + <li>Open Window menu and choose Address Book.</li> + <li>Expand the address book containing your mailing list by clicking the + small triangle beside the address book title.</li> + <li>Highlight the mailing list by clicking its name.</li> + <li>Click Properties.</li> + <li>Add or remove entries as necessary.</li> + <li>Click OK when you are done.</li> +</ol> + +<p>[<a href="#using_address_books">Return to beginning of section</a>]</p> + +<h2 id="searching_address_books_and_directories">Searching Address Books and + Directories</h2> + +<p>&brandShortName; Mail & Newsgroups lets you quickly search an address + book or directory by name or email address, or use a combination of criteria + to perform a more specific search through an address book or directory.</p> + +<p>To quickly search an address book or directory for a name or email address, + begin from the Address Book window:</p> + +<ol> + <li>In the Address Book window, in the list of address books, select the + address book or directory that you want to search.</li> + <li>In the <q>Name or Email contains</q> field, type the name or email + address that you want to find. You can type only part of the name or email + address, or you can type the exact text that you want to find. + + <p>As soon as you stop typing, &brandShortName; Mail & Newsgroups + displays only those entries where the name or email address contains the + search text you entered.</p> + </li> + <li>Click Clear to erase the search text and show all entries.</li> +</ol> + +<h3 id="searching_for_specific_entries">Searching for Specific Entries</h3> + +<p>You can search address books or directories for specific entries. If you are + not already viewing the Advanced Address Book Search dialog box, begin from + the Address Book window:</p> + +<ol> + <li>Open the Tools menu and choose Search Addresses. You see the Advanced + Address Book Search dialog box.</li> + <li>Next to <q>Search in</q>, choose the address book or directory through + which you want to search.</li> + <li>Select the matching option Mail & Newsgroups uses to search for + entries either that match all or at least one of the conditions (criteria) + that you choose.</li> + <li>Click More to add criteria and Fewer to remove them.</li> + <li>Click Search to begin, or click Clear to reset your entries. The search + results appear in lower part of the dialog box.</li> + <li>To sort the entries in a different order, click the column that you want + to sort by.</li> + <li>To view the card for an entry, select the entry and click + Properties.</li> + <li>To compose a message to selected recipients, select one or more entries + and click Compose.</li> +</ol> + +<p>[<a href="#using_address_books">Return to beginning of section</a>]</p> + +<h2 id="importing_address_books">Importing Address Books</h2> + +<p>If you have a &brandShortName; address book from another user profile or + computer, or if you have an address book from another mail program, you can + import its entries into the Address Book window as a new address book. Keep + in mind that when you upgrade a user profile from an earlier version of + &brandShortName;, your address books are automatically included, so + there's no need to import them.</p> + +<p>You can import address books from Netscape 6, Netscape 7, Eudora, Outlook, + Outlook Express, or text files (LDIF, tab-delimited (.tab), comma-separated + (.csv), or text (.txt) formats). When you import an address book, Mail & + Newsgroups creates a new address book with the imported entries.</p> + +<p>You can also + <a href="mailnews_getting_started.xhtml#importing_mail_from_other_programs">import + mail messages and settings</a> from Communicator, Eudora, Outlook, and + Outlook Express.</p> + +<p>To import an address book, begin from the Mail window:</p> + +<ol> + <li>Open the Tools menu, and choose Import. You see the Mail Import + Wizard.</li> + <li>Follow the instructions to import address books.</li> +</ol> + +<p>[<a href="#using_address_books">Return to beginning of section</a>]</p> + +<h2 id="exporting_address_books">Exporting Address Books</h2> + +<p>You can export a &brandShortName; address book if you later want to import + it into another user profile, move it to another computer, or use it with + another program that can import address books. You can export an address + book to one of these file formats: &brandShortName; (.ldif), tab-delimited + (.tab), comma-separated (.csv), or text (.txt) formats.</p> + +<p>To export an address book, begin from the Address Book window:</p> + +<ol> + <li>Select the address book that you want to export.</li> + <li>Open the Tools menu, and choose Export.</li> + <li>In the Export Address Book dialog box, browse to the location where you + want to save the address book file.</li> + <li>Choose the file format for the exported address book (.ldif, + comma-separated, or tab-delimited).</li> + <li>Enter a name for the address book file. Be sure to include the + appropriate file extension (.ldif, .csv, .tab, or .txt).</li> + <li>Click Save.</li> +</ol> + +<p>[<a href="#using_address_books">Return to beginning of section</a>]</p> + +<h2 id="adding_and_removing_ldap_directories">Adding and Removing LDAP + Directories</h2> + +<p>Adding an LDAP directory to your address book allows you to search the + directory for email addresses and other contact information. You can also use + the directory for address autocompletion when addressing mail messages.</p> + +<p>You typically add or remove LDAP directories using instructions provided by + your system administrator. Check with your system administrator for the + information you will need in order to add a new directory to your address + book.</p> + +<p>To add a new directory, begin from the Address Book window:</p> + +<ol> + <li>Open the File menu, and choose New, and then choose LDAP Directory. You + see the Directory Server Properties dialog box.</li> + <li>Type the following information in the Directory Server Properties dialog + box General tab: + <ul> + <li><strong>Name</strong>: Enter the name of the directory service (for + example, InfoSpace Directory).</li> + <li><strong>Host Name</strong>: Enter the name of the host name server, + such as ldap.infospace.com.</li> + <li><strong>Base DN</strong>: This setting is used to set the Base + distinguished name. Enter codes to restrict searching to a specific + country or organization. For example, c=JP restricts the search to + Japan only. Base DN also specifies the organization to search on + within the directory (for instance, o=Netscape Communications + Corporation, c=US).</li> + <li><strong>Port Number</strong>: Enter the port number for the LDAP + server. The default is 389.</li> + <li><strong>Bind DN</strong>: The distinguished name that is used to + authenticate (log in) to the LDAP server. If left blank, the LDAP + server binds anonymously.</li> + <li><strong>Use secure connection (SSL)</strong>: Choose this setting + if your LDAP server supports secure (encrypted) connections. If you are + unsure, contact your system administrator.</li> + </ul> + </li> + <li>Click the Advanced tab to configure LDAP directory server settings.</li> + <li>Type the following information: + <ul> + <li><strong>Don't return more than _ results</strong>: This setting + lets you limit the number of autocompletion matches returned by the + directory server. Enter the maximum number of email address matches + to display for autocompletion.</li> + <li><strong>Scope</strong>: Defines the limits of the search. Choose one + of the following: + <ul> + <li><strong>One Level</strong>: Retrieves matching entries by + searching the base DN and one level below the base DN.</li> + <li><strong>Subtree</strong>: Retrieves matching entries by searching + the base DN in addition to all levels below the base DN. This is + the least restrictive search.</li> + </ul> + </li> + <li><strong>Search filter</strong>: Enter the search filter to apply to + matching results that are within the specified scope of the + search.</li> + </ul> + </li> + <li>Click OK to close the Directory Server Properties dialog box.</li> +</ol> + +<p>The directory you added appears in the list of address books in the Address + Book window.</p> + +<p>To delete a directory:</p> + +<ol> + <li>Open the <span class="mac">&brandShortName;</span> + <span class="noMac">Edit</span> menu and choose Preferences. You see the + Preferences dialog box.</li> + <li>Under the Mail & Newsgroups category, select Addressing. (If no + subcategories are visible, double-click Mail & Newsgroups to expand + the list.)</li> + <li>Under Address Autocompletion on the right side of the dialog box, click + Edit Directories.</li> + <li>In the LDAP Directory Servers dialog box, select the directory that you + want to delete and click Delete.</li> + <li>Click OK, then click OK again to close the Preferences dialog box.</li> +</ol> + +<p>For information on downloading or synchronizing a directory for offline use + so that you can search it or use it for address book autocompletion while + working offline, see + <a href="mailnews_offline.xhtml#downloading_directory_entries_for_offline_use">Downloading + Directory Entries for Offline Use</a>.</p> + +<h3 id="directory_server_settings">Directory Server Settings</h3> + +<p>If you are not already viewing the Directory Server Settings dialog box, + begin from the Mail window:</p> + +<ol> + <li>Open the Window menu, and choose Address Book.</li> + <li>In the list of address books, select a directory.</li> + <li>Click Properties.</li> +</ol> + +<p><strong>General Tab</strong></p> + +<ul> + <li><strong>Name</strong>: The name of the directory service (for example, + InfoSpace Directory).</li> + <li><strong>Host Name</strong>: The name of the host name server, such as + ldap.infospace.com.</li> + <li><strong>Base DN</strong>: The Base Distinguished Name. Codes entered here + restrict searching to a specific country or organization. For example, c=JP + restricts the search to Japan only. Base DN also specifies the organization + to search on within the directory (for instance, o=Netscape Communications + Corporation, c=US).</li> + <li><strong>Port Number</strong>: Enter the port number for the LDAP server. + The default is 389.</li> + <li><strong>Bind DN</strong>: The distinguished name that is used to + authenticate (log in) to the LDAP server. If left blank, the LDAP server + binds anonymously.</li> + <li><strong>Use secure connection (SSL)</strong>: Choose this setting if your + LDAP server supports secure (encrypted) connections. If you are unsure, + contact your system administrator.</li> +</ul> + +<p><strong>Advanced Tab</strong></p> + +<ul> + <li><strong>Don't return more than _ results</strong>: This setting lets + you limit the number of autocompletion matches returned by the directory + server. Specify the maximum number of email address matches to display for + autocompletion.</li> + <li><strong>Scope</strong>: Defines the limits of the search: + <ul> + <li><strong>One Level</strong>: Retrieves matching entries by searching + the base DN and one level below the base DN.</li> + <li><strong>Subtree</strong>: Retrieves matching entries by searching the + base DN in addition to all levels below the base DN. This is the least + restrictive search.</li> + </ul> + </li> + <li><strong>Search filter</strong>: Specifies the search filter to apply to + matching results that are within the specified scope of the search.</li> +</ul> + +<p>[<a href="#using_address_books">Return to beginning of section</a>]</p> +</body> +</html> |