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diff --git a/l10n-be/suite/chrome/common/help/mailnews_account_settings.xhtml b/l10n-be/suite/chrome/common/help/mailnews_account_settings.xhtml new file mode 100644 index 0000000000..08474d4569 --- /dev/null +++ b/l10n-be/suite/chrome/common/help/mailnews_account_settings.xhtml @@ -0,0 +1,1122 @@ +<?xml version="1.0" encoding="UTF-8"?> +<!-- This Source Code Form is subject to the terms of the Mozilla Public + - License, v. 2.0. If a copy of the MPL was not distributed with this + - file, You can obtain one at http://mozilla.org/MPL/2.0/. --> + + +<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.1//EN" + "http://www.w3.org/TR/xhtml11/DTD/xhtml11.dtd"[ + <!ENTITY % brandDTD SYSTEM "chrome://branding/locale/brand.dtd" > + %brandDTD; +]> + +<html xmlns="http://www.w3.org/1999/xhtml"> +<head> +<title>Mail & Newsgroups Account Settings</title> +<link rel="stylesheet" href="helpFileLayout.css" type="text/css"/> +<link rel="stylesheet" href="chrome://communicator/skin/smileys.css" + type="text/css"/> +</head> +<body> + +<h1 id="mail_and_newsgroups_account_settings">Mail & Newsgroups Account + Settings</h1> + +<p>This section describes the settings in the Mail & Newsgroups Account + Settings dialog box. Unlike the Preferences dialog box, which applies + settings to all accounts, the Mail & Newsgroups Account Settings dialog + box lets you specify settings on a per-account basis.</p> + +<p>If you are not currently viewing the Mail & Newsgroups Account Settings + dialog box, follow these steps:</p> + +<ol> + <li>Begin from the Mail window.</li> + <li>Open the Edit menu and choose Mail & Newsgroups Account + Settings.</li> + <li>Select the name of the account whose settings you want to view or + change.</li> +</ol> + +<div class="contentsBox">In this section: + <ul> + <li><a href="#account_settings">Account Settings</a></li> + <li><a href="#server_settings">Server Settings</a></li> + <li><a href="#copies_and_folders">Copies & Folders</a></li> + <li><a href="#addressing">Composition & Addressing</a></li> + <li><a href="#synchronization_and_storage">Synchronization & Storage</a></li> + <li><a href="#junk_settings">Junk Settings</a></li> + <li><a href="#return_receipts">Return Receipts</a></li> + <li><a href="#security">Security</a></li> + <li><a href="#local_folders">Local Folders</a></li> + <li><a href="#outgoing_server">Outgoing Server (SMTP)</a></li> + </ul> +</div> + +<h2 id="account_settings">Mail & Newsgroups Account Settings - Account + Settings</h2> + +<p>This section describes how to view or change your Account Settings, such as + your user name, reply-to address, and signature. If you are not already + viewing the Account Settings, begin from the Mail window:</p> + +<ol> + <li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You + see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Select the name of the account to display the Account Settings + panel.</li> +</ol> + +<ul> + <li><strong>Account Name</strong>: The name for this account.</li> + <li>For any type of account but Blogs & News Feeds: + <ul> + <li><strong>Identity</strong>: Stores your name, email address, reply-to + address (only if different from your email address), and organization + (optional).</li> + <li><strong>Signature text</strong>: If you want to attach a signature to + all outgoing messages, type its text into this box. Check <strong>Use + HTML</strong> to enable HTML code, e.g., <b>bold</b> + (optional).</li> + <li><strong>Attach the signature from a file instead</strong>: Lets you + choose to attach the signature from a file (in text, HTML, or image + format) rather than entering its text. Checking this option overrides + any text entered into the signature box. Click Choose to locate the + signature file (optional). + + <p>More signature options are located in + <a href="#addressing">Composition & Addressing</a>.</p> + </li> + <li><strong>Attach my vCard to messages</strong>: Lets you choose if your + vCard should be attached to your outgoing messages. Click Edit Card to + edit the card information (optional).</li> + </ul> + </li> + <li>For Blogs & News Feeds accounts: + <ul> + <li><strong>Check for new articles at startup</strong>: Select this + checkbox if you want to check this account automatically for new blogs + & news messages whenever you start Mail & Newsgroups.</li> + <li><strong>Check for new articles every [__] minutes</strong>: Select + this checkbox if you want to specify the number of minutes between feed + checks. You can also check for new blogs & news messages at any time + by clicking Get Msgs in the Mail window.</li> + <li><strong>By default, show the article summary instead of loading the + web page</strong>: Select this checkbox if you want &brandShortName; + to display a brief summary of the article (bundled inside the feed) + instead of loading the full web page. Showing the article summary is + slightly faster than the full web page, but you may miss part of the + article content.</li> + <li><strong>Empty Trash on Exit</strong>: Empties the Trash folder + whenever you quit Mail & Newsgroups.</li> + <li><strong>Manage Subscriptions...</strong>: Shows the Feed Subscriptions + dialog, that allows you to add, edit and remove feeds to this blogs + & news feeds account.</li> + </ul> + </li> +</ul> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h2 id="server_settings">Mail & Newsgroups Account Settings - Server + Settings</h2> + +<p>&brandShortName; Mail & Newsgroups can work with two types of mail + servers: IMAP and POP. If you are not sure which server type your Internet + service provider supports, ask your service provider. If your Internet + service provider supports both, the following descriptions may help you + choose which one to use.</p> + +<div class="contentsBox">In this section: + <ul> + <li><a href="#about_internet_message_access_protocol">About Internet + Message Access Protocol (IMAP)</a></li> + <li><a href="#about_post_office_protocol">About Internet Post Office + Protocol (POP)</a></li> + <li><a href="#imap_server_settings">IMAP Server Settings</a></li> + <li><a href="#advanced_imap_server_settings">Advanced IMAP Server + Settings</a></li> + <li><a href="#pop_server_settings">POP Server Settings</a></li> + <li><a href="#news_server_settings">News Server Settings</a></li> + </ul> +</div> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h3 id="about_internet_message_access_protocol">About Internet Message Access + Protocol (IMAP)</h3> + +<p><strong>Advantages</strong>: Your messages and any changes to them stay on + your server, saving local disk space. Also, you always have access to an + updated mailbox, and you can get your mail from multiple locations. + Performance on a modem is faster, since you initially download message + headers only.</p> + +<p><strong>Disadvantages</strong>: Not all ISPs support IMAP.</p> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h3 id="about_post_office_protocol">About Post Office Protocol (POP)</h3> + +<p><strong>Advantages</strong>: Your messages are downloaded to your local + computer all at once, but you can also specify whether to keep copies of the + messages on the server and delete messages on the server when they are + deleted locally. Most ISPs currently support POP.</p> + +<p><strong>Disadvantages</strong>: If you use more than one computer, messages + might reside on one or the other, but not both. POP doesn't work as well + as IMAP over a slow link connection. Also, you can't access all mail + folders from multiple locations.</p> + +<p>Note that more recent POP servers have features that allow retrieving only + the headers instead of the full message, like IMAP allows. Using these + features allows performance with POP to be nearly as fast as with IMAP.</p> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h3 id="imap_server_settings">IMAP Server Settings</h3> + +<p>If you are not already viewing the IMAP server settings, begin from the Mail + window:</p> + +<ol> + <li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You + see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Select the account name and click the Server Settings category. (If you + chose an IMAP server when you set up this account, you see your IMAP server + settings.)</li> +</ol> + +<ul> + <li><strong>Server Type</strong>: The server type (IMAP Mail Server) that you + specified when you created this account. To change the server type + associated with this account, you must delete the account and then + re-create it.</li> + <li><strong>Server Name</strong>: The server name that you specified when you + created this account. If you are having problems getting mail from this + account, verify with your service provider or system administrator that the + server name you entered is correct.</li> + <li><strong>User Name</strong>: The user name that you specified when you + created this account.</li> + <li><strong>Port</strong>: Unless otherwise instructed to do so by your + service provider or system administrator, leave this setting + unchanged.</li> + <li><strong>Connection security</strong>: Choose one of the available options + to establish a <a href="glossary.xhtml#secure_connection">secure + connection</a> to your incoming IMAP server. You can choose one of these: + <ul> + <li><strong>None</strong>: &brandShortName; will use a plain connection, + without encryption at all. You should choose this <strong>only</strong> + if your incoming server doesn't support any type of security.</li> + <li><strong>STARTTLS</strong>: Require an encrypted connection, use the + <a href="glossary.xhtml#starttls">STARTTLS</a> method. This mechanism + will usually run on the standard IMAP port 143.</li> + <li><strong>SSL/TLS</strong>: Require an encrypted connection, use the + IMAP-over-SSL method. The default port for this is 993. + </li> + </ul> + </li> + <li><strong>Use secure authentication</strong>: Choose this setting if you + want to use secure mechanisms for logging in like CRAM-MD5. If you are + unsure if your service supports this, contact your service provider or + system administrator.</li> + <li><strong>Check for new messages at startup</strong>: Choose this setting + if you want Mail & Newsgroups to automatically check this account for + new messages whenever you start Mail & Newsgroups.</li> + <li><strong>Check for new messages every [__] minutes</strong>: Choose this + setting to automatically check for new messages, and then specify the + number of minutes between mail checks. If you do not select this setting, + you can check for new messages at any time by clicking Get Msgs in the Mail + window.</li> + <li id="when_i_delete_a_message"><strong>When I delete a message</strong>: + Choose the behavior you want for deleted messages. <q>Move it to this + folder</q>, where you can choose the specific folder to use, is recommended + unless you are instructed to use a different setting by your system + administrator or service provider. Messages marked as deleted are removed + only when you compact folders.</li> + <li><strong>Clean up (Expunge) Inbox on Exit</strong>: Removes deleted + messages from the Inbox when you exit Mail & Newsgroups. Choose this + if you chose to mark messages as deleted.</li> + <li><strong>Empty Trash on Exit</strong>: Empties the Trash folder whenever + you quit Mail & Newsgroups.</li> + <li><strong>Advanced</strong>: Lets you choose a different outgoing server + (SMTP) for outgoing messages from this account. You can also reach the + <a href="#advanced_imap_server_settings">Advanced IMAP Server Settings</a> + through this button.</li> + <li><strong>Local directory</strong>: The location on your hard disk where + mail for this account is stored.</li> +</ul> + +<h3 id="advanced_imap_server_settings">Advanced IMAP Server Settings</h3> + +<p>In most cases, advanced IMAP server settings are automatically supplied by + the server. If you are unsure about the settings for this dialog box, + contact your ISP or system administrator.</p> + +<p>If you are not already viewing the advanced IMAP server settings, begin + from the Mail window.</p> + +<ol> + <li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You + see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Select the account name and click the Server Settings category.</li> + <li>If the mail server type is an IMAP server, you can click Advanced to set + additional IMAP options, such as: + <ul> + <li>the IMAP server directory path</li> + <li>showing only <q>subscribed folders</q></li> + <li>support for subfolders</li> + <li>any personal and public (shared folder) namespaces for this + directory</li> + </ul> + </li> +</ol> + +<p>For more information, see + <a href="mailnews_addressbooks.xhtml#adding_and_removing_ldap_directories">Adding + and Removing LDAP Directories</a>.</p> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h3 id="pop_server_settings">POP Server Settings</h3> + +<p>If you are not already viewing the POP server settings, begin from the Mail + window:</p> + +<ol> + <li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You + see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Select the account name and click the Server Settings category name. (If + you chose a POP server when you set up this account, you see your POP + server settings.)</li> +</ol> + +<ul> + <li><strong>Server Type</strong>: The server type (POP Mail Server) that you + specified when you created this account. To change the server type + associated with this account, you must delete the account and then + re-create it.</li> + <li><strong>Server Name</strong>: The server name that you specified when you + created this account. If you are having problems getting mail from this + account, verify with your service provider or system administrator that the + server name you entered is correct.</li> + <li><strong>User Name</strong>: The user name that you specified when you + created this account.</li> + <li><strong>Port</strong>: Unless otherwise instructed to do so by your + service provider or system administrator, leave this setting + unchanged.</li> + <li><strong>Connection security</strong>: Choose one of the available options + to establish a <a href="glossary.xhtml#secure_connection">secure + connection</a> to your incoming POP server. You can choose one of these: + <ul> + <li><strong>None</strong>: &brandShortName; will use a plain connection, + without encryption at all. You should choose this <strong>only</strong> + if your incoming server doesn't support any type of security.</li> + <li><strong>STARTTLS</strong>: Require an encrypted connection, use the + <a href="glossary.xhtml#starttls">STARTTLS</a> method. This mechanism + will usually run on the standard POP port 110.</li> + <li><strong>SSL/TLS</strong>: Require an encrypted connection, use the + POP-over-SSL method. The default port for this is 995. + </li> + </ul> + </li> + <li><strong>Use secure authentication</strong>: Choose this setting if you + want to use secure mechanisms for logging in like CRAM-MD5 and APOP. If you + are unsure if your server supports this, contact your service provider or + system administrator.</li> + <li><strong>Check for new messages at startup</strong>: Choose this setting + if you want Mail & Newsgroups to automatically check this account for + new messages whenever you start Mail & Newsgroups. For POP accounts, + Mail & Newsgroups doesn't download the new messages until you + click Get Msgs on the Mail toolbar.</li> + <li><strong>Check for new messages every [__] minutes</strong>: Choose this + setting to automatically check for new messages, and then specify the + number of minutes between mail checks. If you do not select this setting, + you can check for new messages at any time by clicking Get Msgs in the Mail + window.</li> + <li><strong>Automatically download any new messages</strong>: Choose this + setting if you want Mail & Newsgroups to retrieve messages immediately + each time it checks the server.</li> + <li><strong>Fetch headers only</strong>: Choose this setting if you want to + only download the headers instead of entire messages when downloading new + mail. This option requires your POP server to support the <q>TOP</q> + command. Most recent POP servers support it, but if you are unsure about + your server, contact your service provider or system administrator.</li> + <li><strong>Leave messages on server</strong>: Choose this setting to store a + copy of messages on the mail server in addition to downloading them to your + computer. + <ul> + <li><strong>For at most [__] days</strong>: Choose this setting to remove + messages from the server automatically after the number of days you + enter here.</li> + <li><strong>Until I delete them</strong>: Choose this setting to remove + messages from the server once you delete them.</li> + </ul> + </li> + <li><strong>Empty Trash on Exit</strong>: Choose this setting to empty the + Trash folder whenever you quit Mail & Newsgroups.</li> + <li><strong>Advanced</strong>: Lets you choose where new messages should be + put. You can also set the server to be queried when checking for new + messages.</li> + <li><strong>Local directory</strong>: The location on your hard disk where + mail for this account is stored.</li> +</ul> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h3 id="news_server_settings">News Server Settings</h3> + +<p>This section describes how to change news server settings. If you are not + already viewing news server settings, begin from the Mail window:</p> + +<ol> + <li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You + see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Select the account name and click the Server Settings category. (If you + chose a newsgroup server when you set up this account, you see your + newsgroup server settings.)</li> +</ol> + +<ul> + <li><strong>Server Type</strong>: The server type (NNTP) that you specified + when you created this account.</li> + <li><strong>Server Name</strong>: The server name that you specified when you + created this account. If you are having problems receiving messages from + this account, verify with your service provider or system administrator + that the server name you entered is correct.</li> + <li><strong>Port</strong>: Unless otherwise instructed to do so by your + service provider or system administrator, leave this setting + unchanged.</li> + <li><strong>Connection security</strong>: Choose "SSL/TLS" if your + news server is configured to send and receive encrypted messages, or + "None" if it doesn't support it. If you are unsure, contact + your service provider or system administrator.</li> + <li><strong>Check for new messages at startup</strong>: Choose this setting + to automatically check for new messages when you first open the Mail & + Newsgroup component of &brandShortName;.</li> + <li><strong>Check for new messages every [__] minutes</strong>: Choose this + setting to automatically check for new messages, and then specify the + number of minutes between mail checks. If you do not select this setting, + you can check for new messages at any time by clicking Get Msgs in the Mail + window.</li> + <li><strong>Ask me before downloading more than [__] messages</strong>: + Choose this setting to conserve disk space and download time, by setting a + limit for the number of messages you can retrieve at one time.</li> + <li><strong>Always request authentication when connecting to this + server</strong>: Some servers allow you to talk to them without logging in, + but will silently hide all the <em>private</em> groups/postings unless you + are logged in. Choose this setting to force &brandShortName; to + authenticate each time it connects to this server even when the server + doesn't ask (also called <q>Pushed Authentication</q>).</li> + <li><strong>newsrc file</strong>: The path to the newsrc file is mostly + displayed for your information. The newsrc file stores information about + the newsgroups to which you are subscribed and the messages you have read + in each newsgroup.</li> + <li><strong>Local directory</strong>: The location on your hard disk where + mail for this account is stored.</li> + <li><strong>Default Character Encoding</strong>: Click this drop-down list to + select the character encoding you want Mail & Newsgroups to use as the + default for incoming newsgroup messages. This is recommended if it's + likely you might receive messages in which the character encoding (MIME + charset) is not indicated, such as when reading messages in international + newsgroups.</li> +</ul> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h2 id="copies_and_folders">Mail & Newsgroups Account Settings - Copies + & Folders</h2> + +<p>This section describes the settings for sending automatic copies, for + storing copies of outgoing messages, for storing message drafts and message + templates, and where to move archived messages.</p> + +<p>By default, &brandShortName; Mail & Newsgroups stores copies of your + outgoing messages in the Sent folder for the current account. + &brandShortName; Mail & Newsgroups also stores message drafts in the + Drafts folder, message templates in the Templates folder, and moves archived + messages into the Archives folder for the current account.</p> + +<p>If you are not already viewing the settings for Copies & Folders, begin + from the Mail window:</p> + +<ol> + <li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You + see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Select the account, and click Copies & Folders. You see the Copies + & Folders panel.</li> +</ol> + +<ul> + <li><strong>Place a copy in</strong>: Select this option to store copies of + your outgoing mail and newsgroup messages after they have been sent. By + default, the copies are placed in the Sent folder of this account. + <ul> + <li><strong>"Sent" Folder on</strong>: Select the Sent folder + of an account or the Local Folders to place the copy in.</li> + <li><strong>Other Folder</strong>: Select any folder of any account or + the Local Folders to place the copy in.</li> + <li><strong>Place replies in the folder of the message replied + to</strong>: Select this option for a different handling of replies + in mail accounts. If the message sent is a reply to another message, + the copy is put into the folder of the original message rather than + following the selections made above.</li> + </ul> + </li> + <li><strong>Cc these email addresses</strong>: Select whether you want to + always send a carbon copy (cc) to another addressee, and enter the address. + If you want to always send a carbon copy to yourself, just add your address + to this list. Separate addresses with commas (,).</li> + <li><strong>Bcc these email addresses</strong>: Select whether you want to + always send a blind carbon copy (bcc) to another addressee, and enter the + address. If you want to always send a blind carbon copy to yourself, just + add your address to this list. Separate addresses with commas (,).</li> + <li><strong>Keep message drafts in</strong>: Select where to store message + drafts. If you don't want to use the default Drafts folder for the + current account, select the Drafts folder of a different account or the + Local Folders, or click Other Folder and then choose any account and folder + for storing drafts.</li> + <li><strong>Keep message archives in</strong>: Select where to move archived + messages to. If you don't want to use the default Archives folder for + the current account, select the Archives folder of a different account or + the Local Folders, or click Other Folder and then choose any account and + folder for archiving messages.</li> + <li><strong>Keep message templates in</strong>: Select where to store + message templates. If you don't want to use the default Templates + folder for the current account, select the Templates folder of a different + account or the Local Folders, or click Other Folder and then choose any + account and folder for storing templates.</li> + <li><strong>Show confirmation dialog when messages are saved</strong>: Choose + this option if you want Mail & Newsgroups to display a confirmation + dialog box when you save a draft message or a template. If checked, a + dialog box will appear when you save a draft or template to remind you + where &brandShortName; Mail & Newsgroups is saving the draft or + template.</li> +</ul> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h2 id="addressing">Mail & Newsgroups Account Settings - Composition & + Addressing</h2> + +<p>You use Composition settings to choose how to format text, handle replies, + and how a signature you defined is included.</p> + +<p>If you are not already viewing the Composition settings, begin from the Mail + window:</p> + +<ol> + <li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You + see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Select the account and click the Composition & Addressing + category.</li> +</ol> + +<ul> + <li><strong>Compose messages in HTML format</strong>: Use the HTML editor as + the default editor for writing mail and newsgroup messages. Leave this item + unchecked to use the plain-text editor by default. HTML messages can + include formatted text, links, images, and tables, just like a web page. + However, some recipients may not be able to receive HTML messages. + + <p><strong>Tip</strong>: If you only want to use an editor occasionally, + you can hold down the Shift key while clicking the Compose or the Reply + button to switch to the non-default on an as-needed basis.</p> + </li> + <li><strong>Automatically quote the original message when replying</strong>: + Select this to include the original message text in your reply. Use the + drop-down list to select if the cursor should be positioned below or above + the quoted text. You can also choose the quoting to be automatically + selected. + <ul> + <li><strong>and place my signature</strong>: This drop-down list lets you + choose where you want your signature to be placed. It's only + applicable if you decided to <a href="#account_settings">attach a + signature</a> and to place the cursor above the quoted text.</li> + </ul> + </li> +</ul> + +<ul> + <li><strong>Include signature for replies</strong>: If you have created a + signature, select this option to include it in your reply to a message. + The signature is added according to your settings for quote and signature + placement.</li> + <li><strong>Include signature for forwards</strong>: If you have created a + signature, select this option to include it when you forward a message. + The signature is placed according to your reply settings when + <a href="mailnews_preferences.xhtml#composition">forwarding inline</a>.</li> +</ul> + +<p>You use Addressing settings to override the global LDAP server settings + specified for all <a + href="mailnews_preferences.xhtml#addressing_preferences">address books</a> in + the Preferences dialog box. LDAP server settings affect the behavior of + <a href="mailnews_preferences.xhtml#address_autocompletion">address + autocompletion</a>, and you can change these settings for each account if + necessary.</p> + +<p>Address autocompletion uses your address books to find matching entries when + you type email addresses in the addressing area of the Compose window.</p> + +<p>If you are not already viewing the Addressing settings, begin from the Mail + window:</p> + +<ol> + <li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You + see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Select the account and click the Composition & Addressing + category.</li> +</ol> + +<ul> + <li><strong>Automatically append my domain to addresses</strong>: Select + this if you want Mail & Newsgroups to automatically complete + addresses you type with the domain from your account's address.</li> + <li><strong>Use my global LDAP server preferences for this account</strong>: + This is the default. Select this if you don't want to override the + global LDAP server preferences for this account.</li> + <li><strong>Use a different LDAP server</strong>: Select this option and then + choose another LDAP server from the list if you want to use a different + LDAP directory server for address autocompletion with this account. If + necessary, click Edit Directories to edit individual directory server + settings, add a directory server, or delete a directory server. For more + information, see <a + href="mailnews_addressbooks.xhtml#adding_and_removing_ldap_directories">Adding + and Removing LDAP Directories</a>.</li> +</ul> + +<p>The directory you select will also be searched for matching certificates + when you attempt to send an encrypted message to one or more recipients for + whom you don't have certificates on file.</p> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h2 id="synchronization_and_storage">Mail & Newsgroups Account Settings - + Synchronization & Storage</h2> + +<p>Synchronization & Storage settings let you conserve disk space or set + up an account so that you can use it while offline (disconnected from the + Internet). The settings available depend on the mail server type (IMAP, POP, + or News) associated with the account.</p> + +<div class="contentsBox"> + <ul> + <li><a href="#synchronization_and_storage_settings_imap">Synchronization + & Storage Settings (IMAP)</a></li> + <li><a href="#disk_space_settings_pop">Disk Space Settings (POP)</a></li> + <li><a href="#disk_space_settings_blogs">Disk Space Settings + (Blogs)</a></li> + <li><a href="#synchronization_and_storage_settings_nntp">Synchronization + & Storage Settings (News)</a></li> + <li><a href="#retention_policy">Common Retention Policy Settings</a></li> + </ul> +</div> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h3 id="synchronization_and_storage_settings_imap">Synchronization & + Storage Settings (IMAP)</h3> + +<p>If you are not already viewing the synchronization and storage preferences + for an IMAP account, begin from the Mail window:</p> + +<ol> + <li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You + see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Choose the Synchronization & Storage category for an IMAP + account.</li> +</ol> + +<ul> + <li><strong>Keep messages for this account on this computer</strong>: Select + this option so that messages in your folders will be available when you + are working offline. This setting also applies to any new folders + created or subscribed to.</li> + <li><strong>Advanced</strong>: Click to open a dialog to select the + folders that you want to make available for offline use. See <a + href="mailnews_offline.xhtml#selecting_items_for_offline_viewing">Selecting + Items for Offline Viewing</a> for more information. + + <p><strong>Note</strong>: While the default setting can be overridden for + an individual folder, those per-folder settings are <em>removed</em> + whenever the <q>Keep messages for this account</q> box is toggled.</p> + </li> + <li><strong>Synchronize all messages locally regardless of age</strong>: + When synchronization is enabled for an account or a folder, <em>all</em> + messages are downloaded and local copies of them kept on disk, unless + a size limit is specified.</li> + <li><strong>Synchronize the most recent [__] [days]</strong>: Only copies of + messages younger than the specified number of days (weeks, months, years) + are kept locally for synchronization, after that they are removed from the + offline storage. This does <em>not</em> affect the originals on the server, + only the local copies are removed if the given age is reached.</li> + <li><strong>Don't download messages larger than [__] KB</strong>: Select this + option to conserve disk space by preventing large messages from being + downloaded. Enter the maximum size for downloaded messages. Changing + this option does <em>not</em> affect messages that have already been + downloaded.</li> + <li>The <a href="#retention_policy">retention settings</a> can be used to + free up space by deleting old messages. Note that these settings apply + to <em>both</em> local copies and their originals on the server.</li> +</ul> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h3 id="disk_space_settings_pop">Disk Space Settings (POP)</h3> + +<p>Messages from POP accounts are fully downloaded to your local machine unless + you have enabled the <q>Fetch headers only</q> setting. This section + describes how you can save disk space for a POP account. If your account has + the <q>Fetch headers only</q> setting enabled, then these Disk Space + preferences are ignored. If you are not already viewing the Disk Space + preferences for a POP account, follow these steps:</p> + +<p>Begin from the Mail window.</p> + +<ol> + <li>Open the Edit menu, choose Mail & Newsgroups Account Settings. You + see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Click the Disk Space category for a POP account.</li> +</ol> + +<ul> + <li><strong>Messages larger than [__] KB</strong>: Select this option to + conserve disk space by preventing large messages from being downloaded. + Enter the maximum size for downloaded messages.</li> + <li>The <a href="#retention_policy">retention settings</a> can be used to + free up space by deleting old messages. Note that these settings apply + to <em>both</em> local copies and their originals on the server. + + <p><strong>Note</strong>: If your POP account is set up to use a Global + Inbox, the retention period settings of the target Inbox apply.</p> + </li> +</ul> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h3 id="disk_space_settings_blogs">Disk Space Settings (Blogs)</h3> + +<p>Messages from blogs & news feeds accounts are only stored in your local + machine in their short form, ie. the article summary, regardless of whether + your settings are to show the full articles by default. Still, there are + options to control how much disk space is used by your blogs & news feeds + account. If you are not already viewing the Disk Space preferences for a + blogs & news feeds account, follow these steps:</p> + +<p>Begin from the Mail window.</p> + +<ol> + <li>Open the Edit menu, choose Mail & Newsgroups Account Settings. You + see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Click the Disk Space category for a blogs & news feeds account.</li> +</ol> + +<p>There, you can specify which messages should be deleted to recover disk + space:</p> + +<ul> + <li><strong>Don't delete any messages</strong>: Select this option to + keep all messages forever. Keep in mind that, if you are subscribed to very + high-traffic blogs, this will increase the occupied disk space steadily and + could eventually fill up your hard disk.</li> + <li><strong>Delete all but the most recent [____] messages</strong>: Select this + option to keep in each feed only a maximum number of messages. Enter the + maximum number of messages (being 1,000 by default).</li> + <li><strong>Delete messages more than [__] days old</strong>: Select this + option to keep in each feed only messages that are not older than the number + of days you enter here (being 30 days by default).</li> + <li><strong>Always keep flagged messages</strong>: Check this option to + save (not delete) flagged messages, regardless of its age.</li> +</ul> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h3 id="synchronization_and_storage_settings_nntp">Synchronization & + Storage Settings (News)</h3> + +<p>If you are not already viewing the offline and disk space settings for a + News account, begin from the Mail window:</p> + +<ol> + <li>Open the Edit menu, and choose Mail & Newsgroups Account Settings. + You see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Choose the Synchronization & Storage category for a News account.</li> +</ol> + +<ul> + <li><strong>Select newsgroups for offline use</strong>: Click to select the + newsgroups that you want to make available for offline use. See <a + href="mailnews_offline.xhtml#selecting_items_for_offline_viewing">Selecting + Items for Offline Viewing</a> for more information.</li> +</ul> + +<p>The following settings help to save disk space and download time. Specify + which messages you don't want to download locally:</p> + +<ul> + <li><strong>Read messages</strong>: Select this option to only download + message bodies from messages you haven't already read.</li> + <li><strong>Messages larger than [__] KB</strong>: Select this option to + conserve disk space by preventing large messages from being downloaded. + Enter the maximum size for downloaded messages.</li> + <li><strong>Messages more than [__] days old</strong>: Select this option to + only download messages that are not older than the number of days you enter + here.</li> +</ul> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h3 id="retention_policy">Common Retention Policy Settings</h3> + +<p>&brandShortName; can automatically delete old messages for you. You + can configure this process with the options listed below + <strong>To recover disk space, old messages can be permanently + deleted</strong>:</p> + +<ul> + <li><strong>Don't delete any messages</strong>: Keep all messages. Never + delete messages automatically based on their age.</li> + <li><strong>Delete all but the most recent [__] messages</strong>: Enter the + number of messages to keep. With this setting only messages older than these + messages are deleted.</li> + <li><strong>Delete messages more than [__] days old </strong>: + Keep all messages that arrived within the given number of days.</li> +</ul> + +<p>With the following settings you can further constrain the three options to + delete messages automatically. This is especially useful in combination with + the option to keep all messages.</p> + +<ul> + <li><strong>Always keep flagged messages</strong>: Use this option to deny + &brandShortName; to delete any messages you have flagged.</li> + <li><strong>Remove bodies from message more than [__] days old</strong>: + Select this option to retain all headers but to delete message bodies that + are older than the number of days you specify here (news accounts only). + Any option to delete the entire message based on age still applies.</li> +</ul> + +<p>This policy can be overridden for an individual folder in the Folder + Properties, Retention Policy tab.</p> + +<p><strong>Note:</strong> If message synchronization is enabled (for IMAP), or + messages are left on the server (for POP accounts), the settings apply to + <em>both</em> local copies and their originals on the server.</p> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h2 id="junk_settings">Mail & Newsgroups Account Settings - Junk + Settings</h2> + +<p>This section describes how to use the account junk settings. If + you are not currently viewing the Junk Settings, follow these steps:</p> + +<ol> + <li>Open the Edit menu, and choose Mail & Newsgroups Account Settings. + You see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Click the Junk Settings category for your mail account.</li> +</ol> + +<p>You use the Junk Settings panel to define your account-specific settings + for the adaptive mail filter. Global junk settings are changed under + <a href="mailnews_preferences.xhtml#junk_and_suspect_preferences">Mail & + Newsgroups Preferences - Junk & Suspect Mail</a>.</p> + +<ul> + <li><strong>Enable adaptive junk mail controls for this account</strong>: + Toggle this option to activate or deactivate junk mail classification.</li> + <li><strong>Do not mark mail as junk if the sender is in [the address + book chosen from all your address books available in the drop down + box]</strong>: + Choose this option to prevent messages from people you know inadvertently + classified as junk mail.</li> + <li><strong>Trust junk mail headers set by [an external junk filter + like Spam Assassin or Spam Pal]</strong>: Choose this option if you want to + trust the junk classification of external filter programs.</li> + <li><strong>Move new junk messages to</strong>: + Check this option to automatically move messages flagged as Junk to a + special folder. + <ul> + <li><strong><q>Junk</q> folder on [account]</strong>: Select this to use + the default Junk folder.</li> + <li><strong>Other: [account]</strong>: Select this to choose your own + custom-named junk folder.</li> + <li><strong>Automatically delete junk messages older than [__] days from + this folder</strong>: If you are confident old messages classified as + junk are indeed junk mail, check this option to automatically delete + old junk messages after a grace period.</li> + </ul> + </li> +</ul> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h2 id="return_receipts">Mail & Newsgroups Account Settings - Return + Receipts</h2> + +<p>This section describes how to use the Return Receipts account settings. If + you are not currently viewing the Return Receipts settings, follow these + steps:</p> + +<ol> + <li>Open the Edit menu, and choose Mail & Newsgroups Account Settings. + You see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Click the Return Receipts category for your mail account.</li> +</ol> + +<p>You use the Return Receipts settings to define return receipt settings for + outgoing messages from this mail account. You also use the Return Receipt + settings to specify how to manage requests you receive for return receipts. + These settings override global return receipt preferences you specified using + <a href="mailnews_preferences.xhtml#return_receipts_preferences">Mail & + Newsgroups Preferences - Return Receipts</a>.</p> + +<ul> + <li><strong>Use my global return receipt preferences for this + account</strong>: By default, this account uses the return receipt + preferences specified by <a + href="mailnews_preferences.xhtml#return_receipts_preferences">Mail & + Newsgroups Preferences - Return Receipts</a>.</li> + <li><strong>Customize return receipts for this account</strong>: Lets you + change the return receipt preferences for this account. + <ul> + <li><strong>When sending messages, always request a return + receipt</strong>: Enables automatic return receipt requests for all + outgoing messages from this mail account.</li> + <li><strong>Leave it in my Inbox</strong>: Return receipt + confirmation messages are delivered to the Inbox for this account. + + <p><strong>Tip</strong>: Choose this option if you want to use a + filter that automatically moves return receipt confirmation + messages to a folder you specify. For information on creating and + using filters, see <a + href="mailnews_organizing.xhtml#creating_message_filters">Creating + Message Filters</a>.</p> + </li> + <li><strong>Move it to my Sent Mail folder</strong>: Incoming return + receipt confirmation messages are moved to the Sent mail folder for + this account.</li> + <li><strong>Never send a return receipt</strong>: Choose this option if + you do not want to send a return receipt in response to requests for + return receipts from others.</li> + <li><strong>Allow return receipts for some messages</strong>: Choose how + you want to respond to requests you receive for return receipts.</li> + </ul> + </li> +</ul> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h2 id="security">Mail & Newsgroups Account Settings - Security</h2> + +<p>This section describes how to configure the Mail & Newsgroups Account + Settings that control mail message security. Before you do so, however, you + must obtain one or more mail certificates. For details, see + <a href="mailnews_security.xhtml">Signing & Encrypting + Messages</a>.</p> + +<p>If you are not already viewing the Security settings for your mail account, + begin from the Mail window:</p> + +<ol> + <li>Open the Edit menu and choose Mail & Newsgroups Account + Settings.</li> + <li>Click Security under the name of the mail account whose security settings + you want to configure.</li> +</ol> + +<div class="contentsBox">In this section: + <ul> + <li><a href="#about_certificates">About Certificates</a></li> + <li><a href="#digital_signing">Digital Signing</a></li> + <li><a href="#encryption">Encryption</a></li> + </ul> +</div> + +<h3 id="about_certificates">About Certificates</h3> + +<p>The main purpose of the Security panel in Mail & Newsgroups Account + Settings is to select two certificates:</p> + +<ul> + <li>The email certificate you want to use for signing mail messages you send + to other people.</li> + <li>The email certificate you want other people to use when they encrypt + messages they send to you.</li> +</ul> + +<p>Depending on the policies of the + <a href="glossary.xhtml#certificate_authority">certificate authority (CA)</a> + that issues your certificate(s), you can use one certificate for both + purposes or two different certificates. Even if you use just one, you must + specify it twice, once for digital signing and once for encryption.</p> + +<p>The certificates you select here are included with every signed message you + send. These certificates allow your recipients to verify your digital + signature and to encrypt messages that they send to you.</p> + +<h3 id="digital_signing">Digital Signing</h3> + +<p>You use the Digital Signing area in the <a href="#security">Security + panel</a> to specify how you want to sign your email messages:</p> + +<ul> + <li><strong>Use this certificate to digitally sign messages you + send</strong>: If this field is empty or if it displays the wrong + certificate, click Select to choose from the certificates you have on + file.</li> + <li><strong>Digitally sign messages</strong>: Select this checkbox if you + want to digitally sign all the messages you send. (A personal certificate + must be specified below before you can select this checkbox.)</li> +</ul> + +<p>Regardless of whether the <q>Digitally sign messages</q> checkbox is + selected here, you can change your mind before you send an individual + message.</p> + +<p>To change the digital signature setting for a message you are writing in + the Compose window, click the arrow below the Security icon near the top of + the window and select or deselect <q>Digital Sign This Message</q>. For + details, see <a + href="mailnews_security.xhtml#signing_and_encrypting_a_new_message">Signing + & Encrypting a New Message.</a></p> + +<h3 id="encryption">Encryption</h3> + +<p>You use the Encryption area in the <a href="#security">Security panel</a> to + specify how you routinely want to use encryption when sending your + messages:</p> + +<ul> + <li><strong>Use this certificate to encrypt & decrypt messages sent to + you</strong>: If this field is empty or if it displays the wrong + certificate, click Select to choose from the certificates you have on + file.</li> + <li><strong>Never</strong>: Select this option if you never want to use + encryption, or only occasionally.</li> + <li><strong>Required</strong>: Select this option if you always want to use + encryption. If you don't have all the necessary certificates, the + message won't be sent unless you explicitly turn off encryption for + that message only.</li> +</ul> + +<p>Regardless of which encryption option you select, you can change your mind + before you send an individual message.</p> + +<p>To change the encryption setting for a message you are writing in the + Compose window, click the arrow below the Security icon near the top of the + window and choose the encryption setting you want. For details, see <a + href="mailnews_security.xhtml#signing_and_encrypting_a_new_message">Signing + & Encrypting a New Message.</a></p> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> + +<h2 id="local_folders">Mail & Newsgroups Account Settings - Local + Folders</h2> + +<p>Local Folders is the account where &brandShortName; Mail & Newsgroups + saves any messages that you send while working offline. Messages you send + while working offline are saved in the Unsent Messages folder under Local + Folders. Any folders you create under the Local Folders account reside on + your hard disk, so Local Folders is a good place to save messages that you + want to keep.</p> + +<p>If you are not already viewing the Local Folders settings, begin from the + Mail window:</p> + +<ol> + <li>Open the Edit menu and choose Mail & Newsgroups Account Settings. You + see the Mail & Newsgroups Account Settings dialog box.</li> + <li>Select the Local Folders category.</li> +</ol> + +<ul> + <li><strong>Account Name</strong>: The name associated with the Local Folders + account.</li> + <li><strong>Local directory</strong>: The location on your hard disk where + mail for this account is stored.</li> +</ul> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning + of section</a>]</p> + +<h2 id="outgoing_server">Mail & Newsgroups Account Settings - Outgoing + Server (SMTP)</h2> + +<p>The outgoing server will transport your outgoing mail to the intended + recipients.</p> + +<p>If you are not already viewing the Outgoing Server (SMTP) settings, begin + from the Mail window:</p> + +<ol> + <li>Click on any Mail window.</li> + <li>From the Edit menu, choose Mail & Newsgroups Account Settings.</li> + <li>Select Outgoing Server (SMTP) and either edit an existing server or + add a new one. If you are not sure which option to choose, check with + your ISP or system administrator)<br/> + You can choose from these servers via the Outgoing Server dropdown in + the <a href="#account_settings">Identity Settings</a>.</li> +</ol> + +<ul> + <li><strong>Description</strong>: A short freetext description of that server + configuration. This will show up as first part in the server list.</li> + <li><strong>Server name</strong>: The SMTP server that will deliver your + outgoing mail. To use a different SMTP server, change this field.</li> + <li><strong>Port</strong>: The port on which the SMTP server will be + connected. By default it holds the standard port for the specified + encryption. Change it if the mail server is listening for connections + on a non-standard port.</li> + <li><strong>Use name and password</strong>: If your SMTP server requires + authentication to send mail, select this option and enter your user name. + The first time you send mail, you will be prompted for your password. At + that time you can instruct &brandShortName; to save your password for + future sessions.</li> + <li><strong>Use secure authentication</strong>: Choose this setting if you + want to use secure mechanisms for logging in like CRAM-MD5. If you are + unsure if your service supports this, contact your service provider or + system administrator.</li> + <li><strong>Use secure connection</strong>: There are two methods for + establishing a <a href="glossary.xhtml#secure_connection">secure + connection</a> to your outgoing server. Pick the one your server supports + (if you make a choice for which your server is not configured, you will + get an error message when sending mail). + <ul> + <li><strong>STARTTLS, if available</strong>: &brandShortName; will try to + negotiate encryption using the + <a href="glossary.xhtml#starttls">STARTTLS</a> method. If the server + doesn't support it, an unencrypted connection is used.</li> + <li><strong>STARTTLS</strong>: Require an encrypted connection, use the + <a href="glossary.xhtml#starttls">STARTTLS</a> method. This mechanism + will usually run on the standard SMTP port 25.</li> + <li><strong>SSL/TLS</strong>: Require an encrypted connection, use the + SMTP-over-SSL (also known as SMTPS) method. The default port for this + is 465.</li> + </ul> + </li> +</ul> + +<p>[<a href="#mail_and_newsgroups_account_settings">Return to beginning of + section</a>]</p> +</body> +</html> |