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diff --git a/helpcontent2/source/text/shared/guide/template_manager.xhp b/helpcontent2/source/text/shared/guide/template_manager.xhp new file mode 100644 index 000000000..e6eef9ae6 --- /dev/null +++ b/helpcontent2/source/text/shared/guide/template_manager.xhp @@ -0,0 +1,359 @@ +<?xml version="1.0" encoding="UTF-8"?> +<helpdocument version="1.0"> +<!-- + * This file is part of the LibreOffice project. + * + * This Source Code Form is subject to the terms of the Mozilla Public + * License, v. 2.0. If a copy of the MPL was not distributed with this + * file, You can obtain one at http://mozilla.org/MPL/2.0/. + * + * This file incorporates work covered by the following license notice: + * + * Licensed to the Apache Software Foundation (ASF) under one or more + * contributor license agreements. See the NOTICE file distributed + * with this work for additional information regarding copyright + * ownership. The ASF licenses this file to you under the Apache + * License, Version 2.0 (the "License"); you may not use this file + * except in compliance with the License. You may obtain a copy of + * the License at http://www.apache.org/licenses/LICENSE-2.0 . +--> + +<meta> + <topic id="textsharedguidetemplate_managerxml"> + <title id="tit" xml-lang="en-US">Template Manager</title> + <filename>/text/shared/guide/template_manager.xhp</filename> + </topic> +</meta> + +<body> + +<section id="template_manager"> + <bookmark xml-lang="en-US" branch="hid/sfx/ui/templatedlg/@@nowidget@@" id="bm_@@nowidget@@" localize="false"/> +<bookmark xml-lang="en-US" branch="hid/sfx/ui/templatedlg/TemplateDialog" id="bm_id041620170649376934" localize="false"/> +<bookmark xml-lang="en-US" branch="index" id="bm_id041620170817452766"> + <bookmark_value>template manager;filter</bookmark_value> + <bookmark_value>template manager;category</bookmark_value> + <bookmark_value>template manager;set as default</bookmark_value> + <bookmark_value>template manager;import</bookmark_value> + <bookmark_value>template manager;export</bookmark_value> + <bookmark_value>template manager;settings</bookmark_value> + <bookmark_value>templates;template manager</bookmark_value> +</bookmark> + +<h1 id="hd_id041620170649101471"><variable id="manage_templates"><link href="text/shared/guide/template_manager.xhp">Manage Templates</link></variable></h1> +<paragraph id="par_id04162017064929216" role="paragraph" xml-lang="en-US"><ahelp hid=".">The Template Manager dialog makes it easy to manage templates and allows you to start new documents using templates.</ahelp></paragraph> +</section> + +<section id="howtoget"> +<paragraph id="par_id04162017072349624" role="paragraph" xml-lang="en-US">Choose menu <item type="menuitem">File - New – Templates.</item></paragraph> +<paragraph id="par_id041620170723496526" role="paragraph" xml-lang="en-US">Choose menu <item type="menuitem">File – Template – Manage Templates.</item></paragraph> +<paragraph id="par_id041620170723493622" role="paragraph" xml-lang="en-US">Enter <switchinline select="sys"><caseinline select="MAC"><item type="menuitem">Command</item></caseinline><defaultinline><item type="menuitem">Ctrl</item></defaultinline></switchinline><item type="menuitem">+Shift+N </item>in any %PRODUCTNAME module.</paragraph> +<paragraph id="par_id041620170723497279" role="paragraph" xml-lang="en-US">Press the <item type="menuitem">Templates </item>button in the Start Center.</paragraph> +<paragraph id="par_id041620170723509119" role="paragraph" xml-lang="en-US">Select any template type from the <item type="menuitem">Templates </item>button of the Start Center.</paragraph> +</section> + +<paragraph id="par_id041620170723502887" role="paragraph" xml-lang="en-US">Templates save editing time by starting new documents with pre-filled contents and formatting. The Template Manager allows you to access and organize templates in %PRODUCTNAME.</paragraph> +<paragraph id="par_id041620170753116381" role="paragraph" xml-lang="en-US">%PRODUCTNAME comes with a set of built-in templates that can be used to create documents, presentations, spreadsheets or drawings. You may use templates available in the template manager, create your own templates or browse online for additional templates.</paragraph> + +<tip id="par_id041620170723521916">Make use of categories to organize your templates. Create new templates or download templates and organize in the Template Manager. Use templates to save time for repetitive documents.</tip> + +<h2 id="hd_id041620170723509935">Main Window – Template Choices</h2> +<paragraph id="par_id041620170723507192" role="paragraph" xml-lang="en-US">Previews of available templates show up in the main window based on your search and filtering choices. Double-click on any template icon to open a new document with the contents and formatting of the template.</paragraph> +<paragraph role="paragraph" id="par_id921608024342429">Choose <emph>Thumbnail View</emph> or <emph>List View</emph>, at the bottom left, to change how the templates are displayed.</paragraph> +<table id="tab_id401608024074350"> + <tablerow> + <tablecell> + <paragraph role="paragraph" id="par_id191608024074350"> +<image src="svx/res/galicon.png" id="img_id461608024074350" width="1cm" height="1cm"><alt id="alt_id211608024074350">Thumbnail View Icon</alt></image> + </paragraph> + </tablecell> + <tablecell> + <paragraph id="par_id301608024074351" role="paragraph">Thumbnail View</paragraph> + </tablecell> + </tablerow> +</table> +<table id="tab_id121608024086461"> + <tablerow> + <tablecell> + <paragraph role="paragraph" id="par_id61608024086461"> +<image src="svx/res/listview.png" id="img_id461608024086461" width="1cm" height="1cm"><alt id="alt_id361608024086461">List View Icon</alt></image> + </paragraph> + </tablecell> + <tablecell> + <paragraph id="par_id891608024086461" role="paragraph">Listview</paragraph> + </tablecell> + </tablerow> +</table> + +<note id="par_id3155306">To show templates from another folder in the <emph>My Templates</emph> category, choose <switchinline select="sys"><caseinline select="MAC"><menuitem>%PRODUCTNAME - Preferences - </menuitem></caseinline><defaultinline><menuitem>Tools - Options - </menuitem></defaultinline></switchinline><link href="text/shared/optionen/01010300.xhp" name="$[officename] - Paths"><menuitem>$[officename] - Paths</menuitem></link>, select <emph>Templates</emph>, press <widget>Edit</widget>, then press <widget>Add</widget> to open the file dialog for selecting the folder to add.</note> + +<bookmark xml-lang="en-US" branch="hid/sfx/ui/templatedlg/search_filter" id="bm_id041620170649376935" localize="false"/> +<h2 id="hd_id041620170723501731">Search</h2> +<paragraph id="par_id041620170723505410" role="paragraph" xml-lang="en-US"><ahelp hid=".">You may search for a template by entering text in the search box at the top left. The Main window shows the templates found.</ahelp></paragraph> + +<bookmark xml-lang="en-US" branch="hid/sfx/ui/templatedlg/filter_application" id="bm_id041620170649376936" localize="false"/> +<h2 id="hd_id041620170723509978">Filter</h2> +<paragraph id="par_id041620170723507575" role="paragraph" xml-lang="en-US"><ahelp hid=".">You may filter for: All Applications, Text Documents, Spreadsheets, Presentations or Drawings by choosing an option from the dropdown box at the top-center. The main window displays the filtered templates.</ahelp></paragraph> + +<bookmark xml-lang="en-US" branch="hid/sfx/ui/templatedlg/filter_folder" id="bm_id041620170649376937" localize="false"/> +<h2 id="hd_id041620170723509321">Categories</h2> +<paragraph id="par_id041620170723507710" role="paragraph" xml-lang="en-US"><ahelp hid=".">Categories are folders where you place your templates.</ahelp> All templates are placed in a category, and can only be placed in one category. You may choose from the default categories: <menuitem>All Categories</menuitem>, <menuitem>My Templates</menuitem>, <menuitem>Business Correspondence</menuitem>, <menuitem>MediaWiki</menuitem>, <menuitem>Other Business Documents</menuitem>, <menuitem>Personal Correspondence and Documents</menuitem>, <menuitem>Presentations</menuitem> or <menuitem>Styles</menuitem>. You may also create new categories for your personal use. Press <widget>Manage</widget> at the top right corner of the Template Manager, then select <menuitem>New Category</menuitem> to create a new category.</paragraph> +<paragraph role="paragraph" id="par_id341644402868376">It is possible to move user-defined templates and copy built-in templates to another category. Use the <menuitem>Move</menuitem> option, found by right-clicking an individual template.</paragraph> +<note id="par_id041620170946429148">Categories inside a category are not allowed.</note> + +<bookmark xml-lang="en-US" branch="hid/sfx/ui/templatedlg/action_menu" id="bm_id041620170649376938" localize="false"/> +<h2 id="hd_id041620170723509814">Manage</h2> +<paragraph id="par_id041620170723504497" role="paragraph" xml-lang="en-US"><ahelp hid=".">Press <widget>Manage</widget> at the top right corner to open the Manage menu.</ahelp> The options are: <menuitem>New Category</menuitem>, <menuitem>Import</menuitem>, and <menuitem>Extensions</menuitem>. If a template is set as default, then the option <menuitem>Reset Default</menuitem> appears. If a user-defined category is selected, then <menuitem>Rename Category</menuitem> and <menuitem>Delete Category</menuitem> also appear.</paragraph> + +<h3 id="hd_id231644401056685">New Category</h3> +<paragraph role="paragraph" id="par_id561644401085685">If you want to create a new category to place a template, then select this option.</paragraph> + +<table id="tab_id541644402533961"> + <tablerow> + <tablecell> + <paragraph role="paragraph" id="par_id91644402533961"> +<image src="cmd/sc_add.png" id="img_id821644402533961" width="1cm" height="1cm"><alt id="alt_id521644402533961">New Category Icon</alt></image> + </paragraph> + </tablecell> + <tablecell> + <paragraph id="par_id21644402533961" role="paragraph">New Category</paragraph> + </tablecell> + </tablerow> +</table> + +<h3 id="hd_id371642944398730">Reset Default</h3> +<paragraph role="paragraph" id="par_id711642944419925">This option appears only if you have set a template as default. Use this command to remove that setting. Use <menuitem>Filter</menuitem> to specify which application template will be reset. Select <menuitem>All Applications</menuitem> in Filter to reset templates for all applications.</paragraph> + +<bookmark xml-lang="en-US" branch="hid/sfx/ui/templatedlg/import_btn" id="bm_id041620170649376942" localize="false"/> +<h3 id="hd_id041620170723516279">Import</h3> +<paragraph id="par_id04162017072351776" role="paragraph" xml-lang="en-US"><ahelp hid=".">If you want to import one or more templates into the Template Manager, then select Import, choose the Category where the imported templates should be placed, then select the files to be imported.</ahelp></paragraph> +<table id="tab_id901607689516048"> + <tablerow> + <tablecell> + <paragraph role="paragraph" id="par_id171607689516049"> +<image src="sfx2/res/actionview010.png" id="img_id201607689516049" width="1cm" height="1cm"><alt id="alt_id71607689516049">Import Icon</alt></image> + </paragraph> + </tablecell> + <tablecell> + <paragraph id="par_id651607689516049" role="paragraph">Import</paragraph> + </tablecell> + </tablerow> +</table> + +<bookmark xml-lang="en-US" branch="hid/sfx/ui/templatedlg/online_link" id="bm_id041620170649376939" localize="false"/> +<h3 id="hd_id041620170723501627">Extensions</h3> +<paragraph id="par_id041620170723503494" role="paragraph" xml-lang="en-US"><ahelp hid=".">To browse for more templates online, choose Extensions to open a search window. You can also search for templates at <link href="https://extensions.libreoffice.org/?Tags%5B%5D=118">https://extensions.libreoffice.org</link>.</ahelp></paragraph> +<table id="tab_id941607690468509"> + <tablerow> + <tablecell> + <paragraph role="paragraph" id="par_id431607690468509"> +<image src="cmd/lc_additionsdialog.png" id="img_id461607690468509" width="1cm" height="1cm"><alt id="alt_id891607690468509">Extensions Icon</alt></image> + </paragraph> + </tablecell> + <tablecell> + <paragraph id="par_id41607690468510" role="paragraph">Extensions</paragraph> + </tablecell> + </tablerow> +</table> + +<h2 id="hd_id501607689762479">Actions with Individual Templates</h2> + +<h3 id="hd_id041620170723503949">Open</h3> +<paragraph id="par_id041620170723503583" role="paragraph" xml-lang="en-US">Select a template in the main window and right-click and then choose Open, press Enter or double click to open a new document using that template.</paragraph> +<paragraph role="paragraph" id="par_id721608222737939">You can also use the <widget>Open</widget> button on the bottom right to open a new document using the selected template.</paragraph> +<table id="tab_id561642157620972"> + <tablerow> + <tablecell> + <paragraph role="paragraph" id="par_id411642157620977"> +<image src="cmd/sc_opentemplate.png" id="img_id481642157620977" width="1cm" height="1cm"><alt id="alt_id151642157620977">Open Icon </alt></image> + </paragraph> + </tablecell> + <tablecell> + <paragraph id="par_id21642157620977" role="paragraph">Open</paragraph> + </tablecell> + </tablerow> +</table> + +<h3 id="hd_id041620170723504268">Edit</h3> +<paragraph id="par_id041620170723502297" role="paragraph" xml-lang="en-US">Select a template in the main window and right-click and then choose Edit to edit the template. For built-in templates, it is possible to edit a copy.</paragraph> + +<table id="tab_id61642157799589"> + <tablerow> + <tablecell> + <paragraph role="paragraph" id="par_id21642157799589"> +<image src="cmd/sc_opentemplate.png" id="img_id411642157799589" width="1cm" height="1cm"><alt id="alt_id61642157799589">Edit Icon</alt></image> + </paragraph> + </tablecell> + <tablecell> + <paragraph id="par_id581642157799589" role="paragraph">Edit</paragraph> + </tablecell> + </tablerow> +</table> + +<h3 id="hd_id041620170723509251">Set as Default</h3> +<paragraph id="par_id041620170723501975" role="paragraph" xml-lang="en-US">Select a template in the main window and right-click and then choose Set as Default to set the template as the default template. This will cause a green tick to appear next to the selected template and the template will automatically load when a new document is created using the matching application.</paragraph> +<table id="tab_id381642158211948"> + <tablerow> + <tablecell> + <paragraph role="paragraph" id="par_id461642158211948"> +<image src="res/odt_16_8.png" id="img_id991642158211948" width="1cm" height="1cm"><alt id="alt_id921642158211948">Set as Default Icon</alt></image> + </paragraph> + </tablecell> + <tablecell> + <paragraph id="par_id751642158211948" role="paragraph">Set as Default</paragraph> + </tablecell> + </tablerow> +</table> + +<h3 id="hd_id041620170723508003">Rename</h3> +<paragraph id="par_id041620170723509003" role="paragraph" xml-lang="en-US">Select a template in the main window and right-click and then choose Rename to rename the template. This will cause a dialog box to appear where a new name may be chosen for the template. Type in the name and then choose OK or choose Cancel to revert to the name that is already set.</paragraph> + +<table id="tab_id781642158394220"> + <tablerow> + <tablecell> + <paragraph role="paragraph" id="par_id501642158394220"> +<image src="cmd/lc_editdoc.png" id="img_id211642158394220" width="1cm" height="1cm"><alt id="alt_id581642158394220">Rename Icon</alt></image> + </paragraph> + </tablecell> + <tablecell> + <paragraph id="par_id61642158394220" role="paragraph">Rename</paragraph> + </tablecell> + </tablerow> +</table> + +<h3 id="hd_id041620170723508658">Delete</h3> +<paragraph id="par_id041620170723504317" role="paragraph" xml-lang="en-US">Select one or more templates to delete in the main window and press the <keycode>Delete</keycode> key, or right-click then choose <menuitem>Delete</menuitem> to delete the selected template(s). A dialog box will appear requesting confirmation. Choose <widget>Yes</widget> to delete or <widget>No</widget> to cancel.</paragraph> + +<table id="tab_id561642158461235"> + <tablerow> + <tablecell> + <paragraph role="paragraph" id="par_id591642158461235"> +<image src="cmd/lc_delete.png" id="img_id261642158461235" width="1cm" height="1cm"><alt id="alt_id291642158461235">Delete Icon</alt></image> + </paragraph> + </tablecell> + <tablecell> + <paragraph id="par_id831642158461235" role="paragraph">Delete</paragraph> + </tablecell> + </tablerow> +</table> + +<note id="par_id141607690272821">Built-in templates cannot be edited, renamed or deleted.</note> + +<bookmark xml-lang="en-US" branch="hid/sfx/ui/templatedlg/move_btn" id="bm_id041620170649376940" localize="false"/> +<h3 id="hd_id041620170723508845">Move</h3> +<paragraph id="par_id041620170723518776" role="paragraph" xml-lang="en-US"><ahelp hid=".">If you want to move templates to a different category, then choose a template, or use <switchinline select="sys"><caseinline select="MAC"><keycode>Command</keycode></caseinline><defaultinline><keycode>Ctrl</keycode></defaultinline></switchinline>+click to select additional templates, then right-click and choose Move to open a dialog box, where you can choose to move your selection to a different category or to a new category. Built-in templates cannot be moved, but copies can be created in other categories.</ahelp></paragraph> + +<table id="tab_id161642159780019"> + <tablerow> + <tablecell> + <paragraph role="paragraph" id="par_id21642159780019"> +<image src="cmd/lc_move.png" id="img_id301642159780019" width="1cm" height="1cm"><alt id="alt_id231642159780019">Move Icon</alt></image> + </paragraph> + </tablecell> + <tablecell> + <paragraph id="par_id721642159780019" role="paragraph">Move</paragraph> + </tablecell> + </tablerow> +</table> + +<bookmark xml-lang="en-US" branch="hid/sfx/ui/templatedlg/export_btn" id="bm_id041620170649376941" localize="false"/> +<h3 id="hd_id041620170723516791">Export</h3> +<paragraph id="par_id041620170723513192" role="paragraph" xml-lang="en-US"><ahelp hid=".">Choose a template in the main window, or use <switchinline select="sys"><caseinline select="MAC"><keycode>Command</keycode></caseinline><defaultinline><keycode>Ctrl</keycode></defaultinline></switchinline>+click to select additional templates, and then right-click and select Export to export your selection to a folder on your computer.</ahelp></paragraph> +<table id="tab_id31607689509896"> + <tablerow> + <tablecell> + <paragraph role="paragraph" id="par_id181607689509896"> +<image src="sfx2/res/actiontemplates020.png" id="img_id171607689509896" width="1cm" height="1cm"><alt id="alt_id541607689509896">Export Icon</alt></image> + </paragraph> + </tablecell> + <tablecell> + <paragraph id="par_id431607689509896" role="paragraph">Export</paragraph> + </tablecell> + </tablerow> +</table> +<tip id="par_id581607995218423">To move or export all templates in a <emph>Category</emph>, press <switchinline select="sys"><caseinline select="MAC"><keycode>Command</keycode></caseinline><defaultinline><keycode>Ctrl</keycode></defaultinline></switchinline><keycode>+A</keycode>, then choose <emph>Move</emph> or <emph>Export</emph>.</tip> + +<h2 id="hd_id041620170723515107">Examples</h2> + +<h3 id="hd_id041620170723516260">Example 1 – Creating a Business Letter</h3> + +<list type="ordered"> + <listitem> + <paragraph id="par_id041620170723512460" role="ol_item" xml-lang="en-US">Open %PRODUCTNAME Writer</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723518567" role="ol_item" xml-lang="en-US">Press <switchinline select="sys"><caseinline select="MAC">Command</caseinline><defaultinline>Ctrl</defaultinline></switchinline>+Shift+N or choose <emph>File - New - Templates</emph> to open the Template Manager</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723513600" role="ol_item" xml-lang="en-US">Type “business letter” into the search box</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723518765" role="ol_item" xml-lang="en-US">Choose one of the templates from the main window by double-clicking on it or select and press <keycode>Enter</keycode>.</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723511456" role="ol_item" xml-lang="en-US">A new document using that template is created in a new instance of %PRODUCTNAME Writer</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723516762" role="ol_item" xml-lang="en-US">Change text and logo as needed</paragraph> + </listitem> +</list> + +<h3 id="hd_id041620170723518918">Example 2 – Import Template – Personal Budget Spreadsheet</h3> + +<list type="ordered"> + <listitem> + <paragraph id="par_id041620170723511504" role="ol_item" xml-lang="en-US">Open %PRODUCTNAME Calc</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723518639" role="ol_item" xml-lang="en-US">Press <switchinline select="sys"><caseinline select="MAC">Command</caseinline><defaultinline>Ctrl</defaultinline></switchinline>+Shift+N or choose <emph>File - New - Templates</emph> to open the Template Manager</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723512689" role="ol_item" xml-lang="en-US">Click on <widget>Manage</widget> and choose Extensions to browse for online templates.</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723511300" role="ol_item" xml-lang="en-US">Search for the Personal Budget Template, then download it</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723514055" role="ol_item" xml-lang="en-US">Open Template Manager and choose the Import button</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723513485" role="ol_item" xml-lang="en-US">Select a category to save the new template in, for example, <emph>My Templates</emph>, and press <widget>OK</widget>.</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723513541" role="ol_item" xml-lang="en-US">Browse to the folder where you downloaded the template, select it and press Open</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723511411" role="ol_item" xml-lang="en-US">The Template is now available in the category you chose.</paragraph> + </listitem> +</list> + +<h3 id="hd_id041620170723518447">Example 3 – %PRODUCTNAME Impress – Presentation Template</h3> + +<list type="ordered"> + <listitem> + <paragraph id="par_id041620170723515914" role="ol_item" xml-lang="en-US">Open %PRODUCTNAME Impress</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723523193" role="ol_item" xml-lang="en-US">The Template Manager opens automatically when you open %PRODUCTNAME Impress</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723525963" role="ol_item" xml-lang="en-US">Choose a template for your presentation, filter by categories or search</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723523510" role="ol_item" xml-lang="en-US">You may also use the context menu, import a template, or search online for a template.</paragraph> + </listitem> + <listitem> + <paragraph id="par_id041620170723525323" role="ol_item" xml-lang="en-US">A few features in the Template Manager are not available when first opened automatically. After starting %PRODUCTNAME Impress you may run the Template Manager again to access all features.</paragraph> + </listitem> +</list> + +<section id="relatedtopics"> +<paragraph id="par_id041620170723529524" role="paragraph" xml-lang="en-US">Refer to <link href="https://extensions.libreoffice.org/?Tags%5B%5D=118">https://extensions.libreoffice.org</link> for templates to download.</paragraph> +<paragraph id="par_id04162017072352674" role="paragraph" xml-lang="en-US">See Chapter 3 – Using Styles and Templates in the <link href="https://documentation.libreoffice.org/en/english-documentation/getting-started-guide/">Getting Started Guide</link>.</paragraph> +<paragraph id="par_id041620170723523966" role="paragraph" xml-lang="en-US">See <link href="text/shared/guide/standard_template.xhp">Creating a Document Template</link> for related information.</paragraph> +<paragraph id="par_id04162017072352773" role="paragraph" xml-lang="en-US">See <link href="text/swriter/guide/templates_styles.xhp">Templates and Styles</link> for related information.</paragraph> +<embed href="text/shared/guide/manage_templates.xhp#manage_templates"/> +</section> +</body> + +</helpdocument> |